AssistantAssociate Registrar APS Articulation
AssistantAssociate Registrar APS Articulation
Posted on :
16-03-2025
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1 Vacancy
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Job Description
Job Description Summary
Maintain expert knowledge of university policies for interpretation and application related to program requirements transfer credit evaluation registration and records. Advise and counsel students staff advisors and administrators regarding educational policy requirements and alternatives for resolving procedural problems and the ability to recommend exceptions to policy when appropriateand to communicate denial of student requests when necessary. Supervise and support Academic Program Specialist staff and related duties. Coordinate with Associate Registrar Catalog & Degree Audit and/or Degree Audit Specialists in the development and maintenance of academic program requirements within the degree audit module and APS staff involvement in the Degree Audit Programs. Test and troubleshoots enhancements and problem issues related to Campus Solutions functionality in the area of transfer equivalencies. Serve as primary resource to faculty deans and other college representatives on program evaluation/academic requirement issues troubleshooting and processing of problems especially as related to the review revision and development of general education and academic program requirements. Oversee articulation and work closely with the APS staff that represents Chapman at regional and state articulation groups. Coordinate with Admissions in the process timeline workflow and other needs related to the evaluation of transcripts and other records for incoming undergraduate students. Manage the development and maintenance of articulation agreements with designated feeder colleges. Provide consultation and resources to the Chapman University faculty deans and other college representatives on transfer policy course and program articulation issues especially as related to the review revision and development of articulation agreements. Liaison with Center for Global Education regarding study abroad course approvals and student preapproval process. Oversee Academic Program Specialist involvement in the review of study abroad credit for applicable level and GE content and the coordination with departments and GE Committee for program specific credit. Consult on Global Gateway development and use to streamline course approval process. Serve as primary resource for determining grade and credit conversions for study abroad records. Serve as a member of the Registrars supervisory team and assist with the development and implementation of Registrars Office goals and objectives. Perform other duties as assigned in support of the Registrars Office. Assistant/Associate title to be determined based on experience in a similar or equivalent position as well as overall experience in a supervisory role
Responsibilities
Process updates and revisions for individual student academic program requirements related to approved waivers substitutions and petitions. Process additions or changes to declared degree major minor and GE requirements. Analyze student records for efficient use of GE coursework. Maintain accurate documentation of any program changes in both a physical and digital environment. Assist in the development and maintenance of all academic programs within the Degree Audit (Academic Advising) module. Assist in the testing and troubleshooting of enhancements and problem issues related to Degree Audit functionality. Assist in final degree processing/commencement processing and proceedings. Review potential graduates for remaining requirements and process manual clearance for students missing noncourse requirements e.g. comprehensive exams demonstration of mastery etc. Verify the completion of all degree requirements and marks record for degree conferral processing. Maintain current knowledge of all university degree programs and academic policies. Based on Chapman transfer policies and procedures and academic guidelines evaluate and interpret student records from other institutions to determine transferability of course work for general education and major requirements where allowed. Evaluate special population transfer credit for CLEP DSST AP IB Alevel international and military. Communicate with academic departments and officials regarding credit transferability and the approval of general education and major requirements when required. Apply advanced understanding of undergraduate degree requirements and program evaluation required for the approval and application of transfer credit. Advise and assist professional staff and students with transfer credit issues and related policies. Assist in the maintenance and update of Campus Solutions course equivalency database between Chapman University and other institutions of higher learning. Assist in the development and maintenance of articulation agreements with designated feeder institutions. Assist in the study abroad process through review of study abroad credit for applicable level and GE content. Coordinate with departments and GE Committee course approvals for assigned programs. Coordinate with Center for Global Education the workflow for approval process and recording of course approvals for listing in Global Gateway portal to allow student access to approvals. Use Campus Solutions Communications Management process to communicate updates/changes to student records. Use basic queries in Campus Solutions to identify student records for processing or updates related to transfer credit. Utilize various resources to research external credit including TES ASSIST .org AACRAO Edge online catalogs Global Gateway internal SharePoint portal. Assist front line staff in providing information to students related to academic programs. Communicate with Academic Advisors regarding related student issues and clarification of university policy. Coordinate with department and program chairs blanket revisions to existing programs and communicate changes to the Associate Registrar Catalog & Degree Audit and/or Degree Audit Specialists. Notify other APS and Frontline staff of any program changes that affect their work processes. Communicate and interact with students and departments to explain and clarify academic policies and standards. Serve as exofficio of GE Committee to provide information on General Education policies and student petitions. Perform other duties as assigned.
Required Qualifications
Substantial knowledge of higher educations registration academic records and students rights concerning confidentiality rules regulations and procedures. Strong analytical skills to gather and analyze data reason logically draw valid conclusions and make effective decisions for self and staff. Demonstrated ability to work independently to take initiative and to exercise independent discretion and judgment on matters of significance. Strong organizational skills to prioritize projects in a fastpaced environment including multiple projects and deadlines and complete them in a timely manner. Excellent oral and written communication skills. Strong technical skills to learn use and troubleshoot enterprise systems related to the position Strong computer skills to use Microsoft Office Suite applications. Ability to use standard office equipment. Ability to adhere to the Family Educational Rights and Privacy Act FERPA and other confidentiality rules. Demonstrated leadership skills with ability to anticipate situations and provide appropriate support to staff.
Maintain expert knowledge of university policies for interpretation and application related to program requirements transfer credit evaluation registration and records. Advise and counsel students staff advisors and administrators regarding educational policy requirements and alternatives for resolving procedural problems and the ability to recommend exceptions to policy when appropriateand to communicate denial of student requests when necessary. Supervise and support Academic Program Specialist staff and related duties. Coordinate with Associate Registrar Catalog & Degree Audit and/or Degree Audit Specialists in the development and maintenance of academic program requirements within the degree audit module and APS staff involvement in the Degree Audit Programs. Test and troubleshoots enhancements and problem issues related to Campus Solutions functionality in the area of transfer equivalencies. Serve as primary resource to faculty deans and other college representatives on program evaluation/academic requirement issues troubleshooting and processing of problems especially as related to the review revision and development of general education and academic program requirements. Oversee articulation and work closely with the APS staff that represents Chapman at regional and state articulation groups. Coordinate with Admissions in the process timeline workflow and other needs related to the evaluation of transcripts and other records for incoming undergraduate students. Manage the development and maintenance of articulation agreements with designated feeder colleges. Provide consultation and resources to the Chapman University faculty deans and other college representatives on transfer policy course and program articulation issues especially as related to the review revision and development of articulation agreements. Liaison with Center for Global Education regarding study abroad course approvals and student preapproval process. Oversee Academic Program Specialist involvement in the review of study abroad credit for applicable level and GE content and the coordination with departments and GE Committee for program specific credit. Consult on Global Gateway development and use to streamline course approval process. Serve as primary resource for determining grade and credit conversions for study abroad records. Serve as a member of the Registrars supervisory team and assist with the development and implementation of Registrars Office goals and objectives. Perform other duties as assigned in support of the Registrars Office. Assistant/Associate title to be determined based on experience in a similar or equivalent position as well as overall experience in a supervisory role
Responsibilities
Process updates and revisions for individual student academic program requirements related to approved waivers substitutions and petitions. Process additions or changes to declared degree major minor and GE requirements. Analyze student records for efficient use of GE coursework. Maintain accurate documentation of any program changes in both a physical and digital environment. Assist in the development and maintenance of all academic programs within the Degree Audit (Academic Advising) module. Assist in the testing and troubleshooting of enhancements and problem issues related to Degree Audit functionality. Assist in final degree processing/commencement processing and proceedings. Review potential graduates for remaining requirements and process manual clearance for students missing noncourse requirements e.g. comprehensive exams demonstration of mastery etc. Verify the completion of all degree requirements and marks record for degree conferral processing. Maintain current knowledge of all university degree programs and academic policies. Based on Chapman transfer policies and procedures and academic guidelines evaluate and interpret student records from other institutions to determine transferability of course work for general education and major requirements where allowed. Evaluate special population transfer credit for CLEP DSST AP IB Alevel international and military. Communicate with academic departments and officials regarding credit transferability and the approval of general education and major requirements when required. Apply advanced understanding of undergraduate degree requirements and program evaluation required for the approval and application of transfer credit. Advise and assist professional staff and students with transfer credit issues and related policies. Assist in the maintenance and update of Campus Solutions course equivalency database between Chapman University and other institutions of higher learning. Assist in the development and maintenance of articulation agreements with designated feeder institutions. Assist in the study abroad process through review of study abroad credit for applicable level and GE content. Coordinate with departments and GE Committee course approvals for assigned programs. Coordinate with Center for Global Education the workflow for approval process and recording of course approvals for listing in Global Gateway portal to allow student access to approvals. Use Campus Solutions Communications Management process to communicate updates/changes to student records. Use basic queries in Campus Solutions to identify student records for processing or updates related to transfer credit. Utilize various resources to research external credit including TES ASSIST .org AACRAO Edge online catalogs Global Gateway internal SharePoint portal. Assist front line staff in providing information to students related to academic programs. Communicate with Academic Advisors regarding related student issues and clarification of university policy. Coordinate with department and program chairs blanket revisions to existing programs and communicate changes to the Associate Registrar Catalog & Degree Audit and/or Degree Audit Specialists. Notify other APS and Frontline staff of any program changes that affect their work processes. Communicate and interact with students and departments to explain and clarify academic policies and standards. Serve as exofficio of GE Committee to provide information on General Education policies and student petitions. Perform other duties as assigned.
Required Qualifications
Substantial knowledge of higher educations registration academic records and students rights concerning confidentiality rules regulations and procedures. Strong analytical skills to gather and analyze data reason logically draw valid conclusions and make effective decisions for self and staff. Demonstrated ability to work independently to take initiative and to exercise independent discretion and judgment on matters of significance. Strong organizational skills to prioritize projects in a fastpaced environment including multiple projects and deadlines and complete them in a timely manner. Excellent oral and written communication skills. Strong technical skills to learn use and troubleshoot enterprise systems related to the position Strong computer skills to use Microsoft Office Suite applications. Ability to use standard office equipment. Ability to adhere to the Family Educational Rights and Privacy Act FERPA and other confidentiality rules. Demonstrated leadership skills with ability to anticipate situations and provide appropriate support to staff.
Required Experience:
IC
Employment Type
Full Time
Key Skills
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