Support activities for AI and Data Exploitation deliverable

EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

Bachelor s Degree in Business Administration Project Management or a related field

Masters Degree in Business Administration Management or related field

A degree in a relevant field should provide foundational knowledge of business processes communication and organizational skills necessary for project management

3. Project Management Certification (preferred but not mandatory)

Examples: CAPM (Certified Associate in Project Management) PRINCE2 Foundation or PMP (Project Management Professional) certification can enhance understanding of project management methodologies and frameworks

Experience in organizing and maintaining project documentation ensuring version control and archiving

Experience of documentation management systems and data analysis tools (e.g. Excel SharePoint)

Experience with Project management and/or Enterprise Resource Planning tools

Ability to train and support team members on management tools

3 years experience supporting project deliverables e.g. managing calendars coordinating travel etc

3 years experience in a progressively responsible project administrative support role

Extensive experience in the use of Business Information (BI) Tools to generate accounting and finance reports (including time accounting)

Proven experience in preparing status reports and providing risk assessments

Experience scheduling meetings preparing agendas taking minutes and following up on action items

Proficiency in tracking project milestones timelines budgets and progress reporting

Experience serving as a liaison between stakeholders responding to queries and distributing updates

Familiarity with forecasting and managing resource allocation for projects

Knowledge of project budgeting and experience in tracking and reporting on financial performance

Knowledge of NATO responsibilities and organization including INFOSEC/COMSEC procedures

Proven experience supporting AI and Data Science projects and services

Highly motivated team player able to work collaboratively within crossfunctional teams

Experience in creating and managing dashboards in SharePoint

Experience in organizing conferences and events coordinating with various stakeholders

As part of CTOEDS&AI team support the planning and development of all EDS&AI Services and Projects

Support coordination of services and project deliverables during each sprint review of all work packages (WPs) within all EDS&AI projects and services in conjunction with WP leads and project managers; documenting deliverables progress and future activities

Documentation during each sprint conduct a review of all documentation including project plans reports and meeting minutes and take appropriate action to ensure these are accurate and organized

Tracking and Monitoring during each sprint support a review of the content of all EDS&AI deliverables in conjunction with task leads and using the existing deliverable tracking systems including dashboards and trackers that display project milestones timelines and budgets

Deliverable monitoring during each sprint monitor the health of service and project inputs and outputs; working with WP leads to alert management to potential risks issues or delays

Coordinate Communication liaise between project managers and project teams ensuring smooth and timely communication; handle stakeholder queries and distribute updates as needed. Facilitate communication between different WP and project teams and stakeholders ensuring that information is shared promptly and accurately

Track EDS&AI deliverable documents and reports throughout each sprint track of the delivery of highlight reports short articles postevent summaries and post exercise reports as required by the project guidelines; contribute to these products as required

Coordinate deliverable dissemination manage the dissemination of final deliverables and products ensuring acceptance of the project sponsor or stakeholder as required

Risk Management Support throughout each sprint support WP leads and project managers in identifying and recording risks associated with project and service deliverables; contribute to a risk register and ensure mitigation plans are in place for any identified risks

Schedule management and financial tracking and reporting support monitoring and updating of schedules ensuring that milestones and deadlines are met; track budgets monitor expenditures and ensure alignment with financial goals. Assist in preparing financial reports and tracking deviations

Quality control support WP leads and project managers in ensuring that all deliverables adhere to established reporting & quality standards and project requirements

Resource Allocation Support throughput each sprint track allocation of resources (project inputs) ensuring accurate forecasting for human resources time and budget; assist in adjusting resource plans as required to meet deliverables