Legal Secretary
Legal Secretary
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Process client acceptance forms and collect AML/KYC documentation.
- Ensure new matters are opened and existing legal files are maintained.
- Assist lawyers with timesheet reviews and invoice preparation.
- Attend WIP and debtors meetings ensuring followups with the billing team.
- Verify draft invoices for accuracy and compliance finalize and issue them.
- Respond to invoicing queries and manage document collection.
- Handle client questions regarding invoices and analyze financial aspects of client files with partners lawyers and the finance department.
- Coordinate teams and workstreams.
- Assist with closing meetings.
- Liaise with internal and external clients service providers authorities and notaries.
- Schedule meetings book rooms and prepare materials.
- Schedule client meetings and calls.
- Develop PowerPoint presentations Excel spreadsheets and fee quote documents.
- Foster relationships with internal and external clients.
- Handle client requests prepare and submit legal documentation update corporate documents assist with signing processes and draft standardized legal documents.
- Finalize legal opinions and proofread amend and translate various documents.
- Manage queries files and prioritize tasks.
- Handle and manage yearly audit requests from auditors.
- Draft correspondence and manage the document cycle.
Qualifications :
- A Bachelors degree in administrative assistance secretarial studies or law with a legal education considered advantageous.
- 2 to 5 years of relevant experience as a corporate officer or paralegal within a trust services or law firm.
- Exceptional organisational and communication skills.
- Capability to manage multiple projects and prioritise effectively.
- Experience in engaging with diverse constituencies in a demanding professional setting.
- Strong drafting abilities and keen attention to detail.
- A proactive and positive attitude.
- Fluency in both French and English with knowledge of German and/or Luxembourgish seen as beneficial.
- Proficiency in the Microsoft Office suite.
- Flexibility and ability to work collaboratively in a confidential environment.
Additional Information :
At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families our firm and society.
We are committed to treating all employees and applicants fairly and equally regardless of their gender gender identity and expression marital or civil partnership status race colour national or ethnic origin social or economic background disability religious belief sexual orientation or age. This applies to recruitment and selection terms and conditions of employment including pay promotion training transfer and every other aspect of employment.
We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
Our goal is to deliver an equality of opportunity an equality of aspiration and an equality of experience to everyone who works in our firm.
Find out more about our inclusive culture here.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
