Operations Coordinator ZR20861JOB
Operations Coordinator ZR20861JOB
Posted on :
11-03-2025
Employer Active
1 Vacancy
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Monthly Salary
USD USD 860 - 860
Vacancy
1 Vacancy
Posted on :
11-03-2025
Job Description
This is a remote position.
Position: Operations Coordinator
Working in Sydney timezone:
Monday to Thursday: 8:30 am 5:00 pm with 30 min unpaid break
Friday: 8:00 am 4:00 pm with 30 min unpaid break
Position Summary:
We are seeking a detailoriented and organized Operations Coordinator to join our team. This
role will be responsible for managing various aspects of operational support including freight
planning data entry invoicing and supplier management. The ideal candidate will possess
strong analytical skills experience in XERO accounting software and the ability to manage
multiple tasks efficiently. This is a fastpaced position that requires expertise in operational
processes supplier coordination and report generation.
Key Responsibilities:
1. Freight Planning & Coordination
o Plan schedule and coordinate freight shipments to ensure timely and cost
effective delivery.
o Track freight movements address delays or issues with logistics partners
proactively.
o Maintain and manage relationships with freight carriers ensuring service
quality and competitive rates.
o Prepare and analyze freight cost data to identify potential savings
opportunities.
o Handle freight bookings with suppliers and freight agents.
2. Data Entry & Order Management
o Set up spreadsheets and manage data entry for analytical reports.
o Manage and process online orders ensuring timely updates and
communication with internal and external teams.
o Accurately process and enter data related to customer orders freight details
and project information.
o Verify data accuracy and resolve discrepancies.
o Monitor and update order statuses in internal systems.
3. Cost Analysis & Reporting
o Conduct project and freight cost analysis identifying trends and
recommending costsaving measures.
o Produce detailed reports using XERO accounting software providing insights
into operational costs freight expenses and project performance.
o Collaborate with the finance team to ensure accurate budget tracking and
forecasting.
o Manage and update reports regularly to provide visibility into key
performance indicators (KPIs).
4. Invoicing & Billing in XERO
o Manage supplier cost data entry in XERO accounting app.
o Handle invoicing and billing processes within the XERO platform.
o Generate and produce reports out of XERO for management and financial
reviews.
5. Supplier Management & Quality Control
o Complete new vendor forms and onboard suppliers ensuring all
documentation is accurate.
o Review and check supplier quality control reports for accuracy and
compliance.
o Collaborate with suppliers to ensure timely deliveries and adherence to quality
standards.
6. Administrative & Operational Support
o Maintain operational documentation including reports spreadsheets and
supplier records.
o Support the operations team with administrative tasks as required.
o Provide assistance in updating and managing the CRM platform for order and
customer tracking.
Qualifications:
Required Skills and Experience:
Software Proficiency:
o XERO accounting software (invoicing billing reporting)
o Google Workspace (Docs Sheets Slides)
o Microsoft Office Suite (Excel Word Outlook PowerPoint)
o CRM systems (e.g. Salesforce HubSpot)
Experience in Operations:
o 2 years of experience in an operations logistics or coordination role.
Freight & Data Management:
o Familiarity with freight planning supplier coordination and cost analysis.
o Strong data entry skills and attention to detail.
Preferred Skills:
- Knowledge of logistics and supply chain processes.
- Advanced Excel skills (pivot tables VLOOKUP data visualization).
- Analytical mindset with the ability to interpret and act on data trends.
Key Competencies:
- Organization: Ability to manage multiple tasks and priorities in a fastpaced environment.
- Attention to Detail: High level of accuracy in data entry order processing invoicing and reporting.
- ProblemSolving: Strong critical thinking skills to identify and resolve logistical or operational challenges.
- Communication: Excellent verbal and written communication skills to collaborate with internal teams and external partners.
- Teamwork: A collaborative approach to working with crossfunctional teams.
XERO accounting software (invoicing, billing, reporting) 2+ years of experience in an operations, logistics, or coordination role. Familiarity with freight planning, supplier coordination, and cost analysis.
Employment Type
Full Time
Company Industry
Key Skills
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