Project Support Coordinator
Project Support Coordinator
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1 Vacancy
Job Description
- Permanent fulltime Auckland based
- Coordination of both online and inperson events
- A great opportunity to support projects and our national team
The opportunity
Are you confident tech savvy and agile who has a mature attitude organised and calm with an eye for detail Do you have digital tool skills or the ability to learn i.e. CRM event management PeopleSoft finance or similar Do you have experience in coordinating inperson events webinars and livestreaming We have a great opportunity to join our team in our Auckland Office.
Come and join our diverse and supportive team at Whraurau in our Project Support Coordinator role! You will be part of a national team to coordinate online and inperson events nationally provide admin and project financial support as well as internal and external support across digital systems and platforms. This is a great opportunity to work for a positive and passionate organisation and gain exposure to projects of national significance that genuinely make a difference. You will have good experience and be keen to continue to learn.
Key responsibilities:
- Ensure all events are communicated effectively with all stakeholders including presenters panelists and professional mental health workforce.
- Ensure all venues online platforms and catering are booked on time and within budget.
- Coordinate events and troubleshoot IT issues facilitate breakout rooms and host webinars.
- Set up and support all events including pre and post activities.
- Ensure venues and online platforms meet the requirements for attendees.
- Arrange travel requirements for external stakeholders.
- Record and film events and obtain media consents.
- Edit and upload filmed events to social mediums.
- Process invoices for approval and payment.
- Internal and external customer support
- Continuous improvement identification and coordination
Qualifications :
Your skills and experience:
It is essential for you to hold:
- Experience and ability to plan coordinate scope communicate and support events.
- Ability to problem solve issues around set up on the day support and pre/post event coordination.
- Proficiency with the Microsoft Office suite.
- Experience and ability to use Premier Pro Vimeo InDesign and Canva to edit videos preferred.
- Excellent interpersonal and communication skills to establish and develop professional relationships.
- Strong knowledge of office procedures and administration to undertake tasks related to assigned projects.
- High attention to detail.
Ideally you will also promote a positive understanding of child and adolescent mental health and wellbeing and ensure principles of Te Tiriti o Waitangi are supported and implemented in delivery of service. Confidence and competency in Te Reo Mori me n tikanga and Mori environments would be an advantage.
Only applicants with the right to work in New Zealand will be considered.
Additional Information :
What we offer:
Great benefits including 5 weeks annual leave up to 6.75 company superannuation scheme eyetesting & glasses subsidies access to discounts on health insurance & gym memberships and longservice recognition. We provide a culturally diverse team and supportive workplace with a blended approach to office and homebased work. We offer flexible working arrangements and are committed to your ongoing professional development.
PD Project Support Coordinator Oct 2024 Wharaurau.pdf
Please submit your application by 12 March 2025.
Honoa te tangata ki te tangata te tangata ki te taiao te tangata ki te rangahau rangahaua ki whai hua.
(Linking people to people people to the world around us people to research research that brings ideas to life.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
