Administrator Office Management
Administrator Office Management
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Job Description
We are looking for a professional qualified and enthusiastic individual to take up a fulltime position of an Administrator Office Management to support our well established team in Brazil.
The ideal candidate will be fast thinking great at juggling various activities and act as the voice and the face of the company. You will ensure that our clients colleagues vendors and visitors feel that they are in good hands.
HomeBased position in Brazil
Only CVs in English will be considered
You will be responsible for:
- Primary contact person for accounting and administrative matters for Employees in Brazil
- Manage Grants reports for Argentina Brazil Chile Colombia Mexico and Peru; prepare and upload it; coordinate issuance of Grant invoices for the region
- Manage administrative tasks including meetings events business travel bookings calendar management and minute taking
- Office management including purchasing office supplies coordinating maintenance/repairs and liaising with vendors
- Liaise with internal and external stakeholders to ensure the effective running of building and facilities
- Prepare Accounts Payable list to be booked by external accountants according to corporate/group reporting rules
- Enter payments in banking website and coordinate bank approval (vendors employee expenses employee benefits taxes payroll regulatory etc.
- Send remittances/proof of payments to vendors and employees
- Cash planning; reconcile monthly bank statement and manage corporate credit cards
- Provide support on: monthly G&A accruals; monthly General Ledger reconciliations; accounting matters and corporate/group reporting rules; and annual budget process as requested
- Out of Pocket expenses: prepare and upload reports coordinate issuance of OOP invoices reconcile OOP expenses with accounting records calculate monthly OOP accruals and liaison with OOP global department.
Qualifications :
- Full working proficiency in Spanish and Portuguese
- Intermediate English
- Previous basic accounting and administrative experience is a must
- Previous experience in an international environment is desired
- Bachelor degree or in process education in Finance or Accounting is a must
- SAP knowledge is preferred
- Welldeveloped communication skills
- Good organizational skills and the ability to work with varied tasks/responsibilities
- Problemsolving ability to take initiative and act proactively
- Discreet trustworthy and able to manage confidential information
- Proficiency in MS Office (Word Excel & PowerPoint)
Additional Information :
If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people then PSI is the right choice for you.
Remote Work :
Yes
Employment Type :
Fulltime
Employment Type
Remote
