Executive Administrator Corporate Communications Asia Pacific

Team Summary 
The AP Corporate Communication function plays a critical role in driving Visas business growth by advancing and protecting Visas reputation in the region. The function focuses on storytelling thought leadership and content development that supports revenue growth across Visas three growth pillars. Not only does it increase the connections between Visas brand culture and innovation to ensure brand relevance it also enacts proactive and defensive strategies to protect Visas business and reputation and evangelize Visas purpose. Driving the evolution of Visas culture and an enhanced understanding of Visas business strategy is a core part of what Corporate Communications does to protect Visas reputation in Asia Pacific. 

What an Executive Administrator Corporate Communications Asia Pacific does at Visa: 
The role is based at Visas Robinson Road office in Singapore and provides direct administrative support to the SVP Head of Corporate Communications AP as well as indirect assistance to leadership team members and their teams. 

This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices. This individual contributor position is at a developing professional level and solves a range of straightforward problems and analyses possible solutions using standard procedures. This position receives a moderate level of guidance and supervision. 

In this role you are expected to: 

• Manage a complex calendar that includes scheduling meetings and travel video conferences training (offsite and/or internal) group events and booking conference rooms. 
• Perform administrative support duties including but not limited to drafting and typing correspondence making copies preparing binders and maintaining and ordering office supplies. 
• Establish and maintain effective and cooperative professional business relationships with all levels of management employees and outside companies. 
• Ability to plan and execute complex global travel flawlessly including visa applications. 
• Act as a liaison problem solver and facilitator as the first contact for the senior leader. 
• Support All Staff and Leadership Meetings including logistics agenda/materials onsite support and event management. 
• Maintain Business Continuity Management contact information. 
• Provides updates to Facility team as and when required including office needs services (ex. printers maintenance supplies) and other sitespecific activities as needed. 
• Prepare meeting materials including assisting with the creating of the presentation and other related materials as well as printing binding and collating of materials and potential follow up items. 
• Coordinate conference/meeting room setup order catering and make logistical arrangements. 
• Assist with developing and updating complex PowerPoint presentations Excel spreadsheets and documents in support of team activities. 
• Handle contract management monthly budget tracking (including POs invoices and accruals) and updating and interfacing with accounting as needed. 
• Process expense reports and providing general information to incoming calls regarding Accounts Payables Purchasing Travel Policy and Expense Reporting. 
• Coordinate with other Administrative Assistants/Administrators on functional/regional projects. 
• This role requires offhours responsiveness at times (for example when the senior leader is in a different time zone). 
• Support projects as needed for senior executives. 

Why this is important to Visa 
The role of Executive Administrators is to support their team by offering timely assistance and resolving challenges using established procedures. This support enhances the ability of the Corporate Communications team to effectively promote Visas brand and reputation ensuring alignment with business objectives and contributing to the companys overall success in the APAC region. 

Qualifications :

What you will need:
We are looking for an individual who takes great pride in being an Executive Administrator someone who is highly efficient proactive resultsdriven and client focused. As a candidate you should have:

• Bachelors Degree or equivalent qualification.
• At least 5 years of relevant office management experience in an MNC environment supporting a team size of over 30 employees.
• Highly proficient in organising domestic and international travel arrangements demonstrates flexibility and problemsolving abilities to adjust or prioritise schedules based on last minute changes.
• Ability to maintain professionalism and confidentiality at all times when dealing with sensitive information and business matters in any written or verbal communication.
• Ability to operate effectively and efficiently in a challenging fastpaced environment with little supervision.
• Demonstrated strength in multitasking and prioritising work with a strong attention to detail.
• Effective planning organisational and written and verbal communication skills.
• Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations.
• Customer servicefocused with ability to work collaboratively with others including interacting with internal and external contacts.
• Proactive agile and solution oriented always looking for ways to add value and assist the team.

Additional Information :

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Remote Work :

No

Employment Type :

Fulltime