Executive Assistant
Executive Assistant
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Job Description
Administrative Support:
- Manage and maintain executive calendars schedule appointments and coordinate meetings.
- Screen and prioritize emails calls and requests; ensure timely responses.
- Organize travel arrangements including flights accommodations and itineraries.
- Prepare agendas documents reports and presentations for meetings.
- Assist in drafting and proofreading communications including emails and memos.
Meeting & Event Coordination:
- Schedule and coordinate internal and external meetings including crossfunctional and clientfacing sessions.
- Prepare meeting materials take detailed minutes and track action items.
- Organize corporate events conferences and teambuilding activities.
Project Support:
- Support executives in tracking progress on initiatives key projects and deadlines.
- Research and compile data to assist in decisionmaking processes.
- Coordinate and follow up on assignments delegated to various stakeholders.
Communication & Liaison:
- Act as a liaison between the executive team and internal/external stakeholders.
- Maintain positive relationships with key partners clients and vendors.
- Handle confidential information with discretion.
Office Management:
- Maintain office supplies and ensure the smooth operation of office equipment.
- Assist in budget tracking expense reports and invoice processing.
Qualifications :
- Bachelors degree in Business Administration Communications or a related field preferred.
- 5 years of experience in an executive assistant or similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Strong organizational skills with attention to detail and ability to prioritize tasks.
- Excellent verbal and written communication skills.
- Ability to work independently handle multiple tasks simultaneously and meet tight deadlines.
- High level of professionalism discretion and confidentiality.
Key Competencies:
- Time management and ability to handle highpressure situations.
- Problemsolving mindset and proactive approach to work.
- Strong interpersonal skills and ability to collaborate effectively across teams.
- Flexibility and adaptability to changing priorities.
Additional Information :
At Version 1 we believe in providing our employees with a comprehensive benefits package that prioritises their wellbeing professional growth and financial stability.
One of our standout advantages is the ability to work with a hybrid schedule along with business travel allowing our employees to strike a balance between work and life. We also offer a range of techrelated benefits including an innovative Tech Scheme to help keep our team members uptodate with the latest technology.
We prioritise the health and safety of our employees providing private medical and life insurance coverage as well as free eye tests and contributions towards glasses. Our team members can also stay ahead of the curve with incentivized certifications and accreditations including AWS Microsoft Oracle and Red Hat.
Our employeedesigned Profit Share scheme divides a portion of our companys profits each quarter among employees. We are dedicated to helping our employees reach their full potential offering Pathways Career Development Quarterly a programme designed to support professional growth.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
