AP Accounts Assistant
AP Accounts Assistant
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Job Description
About VIRTUS
VIRTUS Data Centres is the UKs fastestgrowing data centre provider which owns designs builds and operates the countrys most efficient and flexible data centres.
In Jan 2024 we announced our plans to expand our UK portfolio following the acquisition of the Saunderton Campus. The site is a significant expansion of the VIRTUS UK portfolio and is key to the continued growth of the business over the coming years.
Our purpose is to serve humanity by being an active positive participant in the 4th Industrial Revolution. When we talk about our purpose we refer to our customers customers; the child playing a computer game the person watching their favourite movie booking a medical appointment a plane ticket a hotel or doing their online banking; those things cant be done if we dont do our job.
Our mission is to consistently exceed customers expectations through innovative highquality solutions and services. We employ intelligent thinkers with positive attitudes who add to the quality of our customer proposition and business.
We value individual endeavour and initiative and encourage teamwork and togetherness because collective experience and expertise are VIRTUS greatest strengths.
Job Summary
The role of an AP Accounts Assistant at VIRTUS is to provide support across all stages of the Accounts Payable process to ensure that all supplier invoices and queries are dealt with fully and accurately in a timely and effective manner.
Duties and Responsibilities
Core invoice and supplier responsibilities to ensure:
- Timely processing of supplier setup templates and accurate creation and maintenance of supplier master data.
- Regular monitoring of the AP mailbox.
- Confirm supplier bank details for payments in accordance with Finance policies.
- Posting purchase invoices to SAP using the ABBYY system monitoring all exceptions arising and resolving on a timely basis through effective followup within the Finance team and with the wider business.
- Uploading processed invoices to the suggested payments report file for inclusion in the twicemonthly payment runs.
- Setting up other adhoc payments.
- Reviewing and approving expense claims ensuring correct documentation information and VAT applied. Answering any employee queries with expense claims.
- Processing expense claims for payment in the payment run.
- Reconciling supplier statements and resolving AP queries.
- Achieving core KPIs required re invoice processing.
- Act as first point of contact for all AP queries both internal and external.
- Reviewing and approving all purchase order requests ensuring correct information is provided and all required documentation is attached.
- Month end tasks such as preparation of bank reconciliations and trade payables balance sheet reconciliation.
- Assisting purchasers within the business as required with queries relating to raising purchase orders or logging receipt of goods/services against those POs.
- Running monthly training sessions for wider business on purchase requisitions and purchase order requests.
- Sorting out incoming and outgoing daily post and answering any queries arising.
- Answering any incoming calls relating to accounts payable resolving supplier queries in a professional manner.
- Maintaining AP process and controls documentation including assisting with the regular testing and verification of key AP controls for SOX purposes.
- Assisting with tasks relating to yearend and internal audit.
- Posting and reconciling monthly credit and corporate card transactions.
- Processing Standing Order and Direct Debit payments and maintaining accurate records.
Any other reasonable requests made by your line manager.
What success looks like in 12 months time:
Proving to be a reliable and conscientious Team Member within the newly specialised AP Function within VIRTUS to ensure future SOX compliance readiness. This would involve meeting all KPI targets with respect to invoice processing times and ensuring the AP Function as a whole can ensure all suppliers are paid within a timely manner within the agreed contract terms to maintain strong trusted relationships with all suppliers.
Person Specification
- AAT qualification and/or studying towards ACCA or CIMA
- Ability to work independently and as part of a team.
- Educated to Alevel standard.
- Educated to degree level.
- Excellent communication skills and ability to resolve queries efficiently.
- Previous experience in an accounts payable role working with a high volume of transactions.
- Proficiency in using accounting software ideally SAP and Microsoft Excel.
- Willingness to learn.
In line with VIRTUS Vetting Policy the successful applicant must be willing to undergo a BS7858 screening process.
Additional Information
This is a hybrid role with weekly travel into central London required and some occasional travel to data centres based west of London.
Remuneration package and benefits:
- Private healthcare
- Pension contribution scheme
- Eye and dental care benefit
- Discretionary bonus
- Income Protection
- Life Assurance
- Cycle to work scheme
- Annual travel card loan
- Tech Scheme
- Electric car scheme
- Workplace extras Byond card and Extras discount
VIRTUS is an equal opportunity employer. As part of our commitment to fight for equality we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.
Employment Type
Full Time
Key Skills
- Accounting Software
- Time Management
- Accounting Tally
- Accounts Reconciliation
- Vendor Management
- Organizational Skill
- Administrative Support
- Accounts Management
- General Ledger Accounting
- Accounting
- Communication
- General Ledger Accounts
- Financial Statements
- Sales Account Management
- Account Payables Management
