Project Coordinator 758434
Project Coordinator 758434
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Job Description
Job Title: Project Coordinator
Location: Charlestown MA 02129
Duration: 4 Months
Schedule: Monday Friday 8:00 AM 4:00 PM (with flexibility). Some shifts may vary during training periods.
The Project Manager will support the Policy Strategy and Oversight team within the Engineering & Maintenance (E&M) Division of the MBTA. This role focuses on coordinating and managing training programs for over 1000 employees responsible for maintaining MBTAs fixed infrastructure including tracks power systems signals communications and facilities.
Key Responsibilities Training Program Support- Assist in executing the E&M Safety Series a twoweek fullshift training for all E&M employees.
- Prepare and distribute training materials including schedules name tags and feedback surveys.
- Set up and break down AV equipment at various classroom locations.
- Maintain and restock training materials as needed.
- Manage data entry and tracking in Excel compiling information from feedback forms and signin sheets.
- Upload and update training participation records in the Learning Management System (LMS).
- Provide directions and assistance to participants during training sessions.
- Schedule additional training sessions managing room reservations and instructor availability.
- Coordinate with supervisors to ensure employee attendance at mandatory trainings.
- Send Outlook calendar invites to employees and supervisors for upcoming sessions.
- Track participation and follow up with employees who missed sessions.
- Support ongoing administrative tasks and process improvements within the E&M Policy Strategy and Oversight team.
- Proficiency in Microsoft Office Suite including Outlook Word Excel Teams and PowerPoint.
- Experience with mail merging Word documents.
- Familiarity with AV equipment including screens projectors microphones and speakers.
- Strong communication skills with the ability to simplify complex information for various audiences.
- Highly organized reliable proactive and able to work collaboratively with diverse teams.
- Background in event management.
- Experience with Microsoft Publisher Mail Merging and Learning Management Systems (LMS).
- Onsite Location: 21 Arlington Ave Boston MA 02129 (Engineering & Maintenance Building 2).
- Remote Work: Limited availability.
- Work Schedule:
- Standard Hours: Monday Friday 8:00 AM 4:00 PM (flexible start times).
- During May 2 19 additional inperson shifts are required:
- Monday May 5: 5:30 AM 3:00 PM
- Tuesday May 6: 5:30 AM 11:00 PM
- Wednesday May 7: 10:00 PM 7:00 AM (Thursday)
- Thursday May 8: 10:00 PM 7:00 AM (Friday)
- Monday May 12: 10:00 PM 3:00 PM (Tuesday)
- Thursday May 15: 5:30 AM 6:00 PM
- Thursday May 15: 10:00 PM 7:00 AM (Friday)
Employment Type
Full Time
