Administrative Associate Medical Unit

About this role

The Administrative Associate carries on Medical Unit specific routines duties that require a general understanding of the operational aspects (i.e.:  promotional activities support from an administrative perspective). 

What Youll Do

Autonomous administrative and documentary management of BU processes. Monitoring and management of Business Unit budget. Maintains accurate records of data information and documentation.

Acts as a competent proactive and reliable support to Managers daily activities:

• • Is the Director/Departments first point of contact with people from both inside and outside the organization
  • Produces high quality documents briefing papers spreadsheets charts tables graphs power point and reports
  • Carries out background research and presents findings to the Director/Department.
  • Organizes interfunctional and external meetings
  • Completes expense forms and maintains accurate records
  • Maintains accurate budget files
  • Manages Purchase Order Management in compliance with purchasing policy.

Manages contracts and documents of the TO projects (supports the contracts drafting checks the approval flow according to the Compliance requirements archives and manages documents of different projects). He/she is owner of ad hoc projects.

Contributes to Company alignment to national law requirements and Int/Corp procedures.    

Provides allaround high quality administrative support to the manager:

• Organizes managers travels
• Organizes interfunctional and external meetings and events
• Manages and maintains electronic diaries
• Establishes and maintains efficient office systems e.g. correspondence management filing etc.
• Liaises with clients suppliers and other staff
• Liaises and coordinates with other administration staff across Europe.

Associate Job Duties:

• Support to Advisory Board
• Request Administrator for Grant
• Support to the medical director for drafting/reviewing local procedures (SOP)

Support in operational management (e.g. due diligence and tracking of milestones) of Grants and IIR (independent clinical studies)

Qualifications :

Who You Are

The Administrative Associate provides as well high quality and proactive assistance to the Director to ensure good flow of communication towards Company members as well as to ease Directors Day to day activities.

Required Skills

• Educated at University level
• Proficiency in English required (good knowledge of other languages is a plus)
• High quality general secretarial skills including word processing shorthand advanced PowerPoint advanced Excel etc.
• Basic Marketing knowledge desired.

Additional Information :

Why Biogen

We are a global team with a commitment to excellence and a pioneering spirit. As a midsized biotechnology company we provide the stability and resources of a wellestablished business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning growth and expanding their skills. Above all we work together to deliver lifechanging medicines with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds cultures and perspectives make us a stronger and more innovative company and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.