Assistant Registrar

The Assistant Registrar plays a crucial role in supporting the administrative functions of the university particularly in the areas of student affairs admissions examinations and recordkeeping. This position requires a highly organized and detailoriented individual with strong communication and interpersonal skills. The Assistant Registrar will work closely with various university departments to ensure smooth operations and compliance with academic policies.

Key responsibilities:

1. Student Affairs:

   • Assist in the management of student services including registration enrollment and academic advising.

   • Handle student grievances and provide support in conflict resolution.

   • Maintain accurate student records and ensure compliance with data protection regulations.

2. Admissions:

   • Coordinate and oversee the admission process including the evaluation of applications and documentation.

   • Collaborate with academic departments to ensure the timely processing of admission decisions.

   • Conduct admissionrelated outreach and assist in organizing admission events.

3. Examinations:

   • Work closely with examination committees to facilitate the smooth conduct of examinations.

   • Coordinate exam scheduling seating arrangements and the distribution of examination materials.

   • Manage the timely release of examination results and address any related queries.

4. Records and Documentation:

   • Maintain and update accurate records of student academic progress grades and transcripts.

   • Ensure the confidentiality and security of student records.

   • Generate reports and statistical data related to student enrollment and academic performance.

5. Policy Compliance:

   • Stay informed about changes in academic policies and regulations.

   • Ensure compliance with university policies and government regulations related to student affairs and admissions.

6. Collaboration:

   • Collaborate with other university departments faculty and staff to streamline administrative processes.

   • Participate in committees and working groups as needed.

7. Training and Development:

   • Provide training to staff involved in student affairs admissions and examinations.

   • Stay updated on best practices in academic administration and implement improvements as necessary.

Qualifications:

• Masters degree in a relevant field (e.g. Education Administration or a related discipline).

• 810 years of experience in academic administration preferably in a university setting.

• Strong organizational and multitasking abilities.

• Excellent interpersonal and communication skills.

• Familiarity with relevant academic policies and regulations.

• Proficiency in using office software and student information systems.