Executive Personal Assistant

• Maintain executive calendar.
  
• Coordinate travel arrangements including flight lodging and ground transportation accommodations.
  
• Run errands for Medical Director as needed.
  
• Assist with invoice drafting for vendors.
• Recording concise meeting notes.
  
• Handle requests and inquiries appropriately.
  
• Act as point of contact between Medical Director and external vendors.
  
• Create and maintain expense reports.
  
• Assist with daily time management tasks.
• Respond to phone calls and emails for Medical Director.
  
• Schedule meetings appointments and speaking engagements.
  

Requirements

• Strong Interpersonal skills
  
• Ability to multitask
  
• 35 years of experience in an Executive Assistant Personal Assistant or related role
• Active listening and great communication skills
  
• High School Diploma or equivalent required; Associates Degree preferred
• Strong time management and organizational skills
  
• Calendar and Schedule management experience
• Proactive approach to problemsolving
  
• Proficiency in Microsoft Office Suite (Outlook Teams Word Excel PowerPoint)
  
• Email drafting experience
  
• Professional phone and overall etiquette