Admin Assistant - Oryx

Job Title: Admin Assistant

Job Code: Admin Assistant

Job Description:

Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.

Please use the link to complete the job form and mention the above job code. confidential

Key Responsibilities

• Assist with daytoday operations of companywide Admin functions.
• Responsible for managing the daytoday operations of the Admin department for the company and all its sister concerns
• Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.
• Coordinate with the Legal Department to ensure that all visa and residencyrelated formalities for employees are completed on time.
• Responsible for compiling jot forms for management signature under the supervision of the Office Manager.
• Maintains an uptodate database of company licenses (and staff residencies if required).
• Assist with processing documentation and preparing reports related to personnel activities (attendance overtime absences staff programs).
• Coordinate and report on business trips
• Supervise managing company documents and archives through the Admin Assistant and Office Assistant.
• Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff
• Obtain Management approval on agreement / Transactions / Payments. Etc as deemed necessary
• Serve as an aide to the family and liaising with the office
• Handle travel arrangements as and when required
• Conducts research and analysis tasks are required.
• Handle confidential and nonroutine information
• Provides clerical and administrative support to the Office Manager as well as to ALL functional heads.
• Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.
• Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.
• Occasionally handles confidential and nonroutine information.
• Undertakes general administrative tasks as required by top management.
• Acts as a floating CSR depending on workload.
• Any other task as required by the management.

People Management

• Organize people information and other resources.
• Ensure that office equipment is maintained relevant records are up to date and thats all administration processes work effectively.

SelfManagement:

• Achieve the highest levels of proficiency in all skills required to perform the role.
• Ensure that performance goals set by and agreed with management are achieved during the course of the year

Minimum Requirements & Key Skills:

• Bachelors Degree. Certification in a relevant field is a plus
• Prior relevant experience in office management and administration.
• Communication Proficiency
• Willingness to learn
• Excellent independent initiative
• Data entry and strong documentation skills
• Ability to follow up and proactive attitude
• Ability to work under pressure
• Proficient in MS Office email techsavvy.

Language Skills:

• Excellent oral and written communication skills in English.

Job Type:

• Fulltime

Work location: Kuwait City

Job Types: Fulltime Permanent

Pay: From KD0.100 per month

Application Question(s):

• To proceed further with your job application please fill out our internal job application form confidential
• Are you locally available and based inside Kuwait Yes or No