Office Manager

Job Description:We are seeking a proactive and organized Office Manager to oversee administrative operations and ensure the efficient functioning of our office. The Office Manager will play a key role in managing office facilities coordinating administrative tasks and supporting various departments.

Key Responsibilities:

1. Office Administration:
   • Manage daytoday office operations including managing office supplies equipment and facilities.
   • Coordinate office maintenance repairs and renovations as needed.
   • Develop and implement office policies and procedures to ensure efficiency and compliance.
2. Administrative Support:
   • Provide administrative support to senior management and staff including scheduling meetings managing calendars and making travel arrangements.
   • Coordinate internal and external communications including answering phones responding to emails and handling correspondence.
3. Human Resources Support:
   • Assist with recruiting and onboarding processes including posting job openings scheduling interviews and processing new hire paperwork.
   • Maintain employee records and ensure compliance with HR policies and regulations.
   • Coordinate employee events meetings and training sessions.
4. Financial Administration:
   • Assist in budget preparation and expense tracking.
   • Process invoices payments and reimbursements accurately and in a timely manner.
   • Maintain financial records and assist in financial reporting as needed.
5. Facilities Management:
   • Oversee office layout and space planning to optimize efficiency and functionality.
   • Manage vendor relationships and contracts for office services including janitorial services security and utilities.
   • Ensure compliance with health and safety regulations and emergency procedures.

Qualifications:

• Bachelors degree in business administration office management or related field preferred.
• Proven experience in office management or administrative role.
• Proficiency in Microsoft Office Suite and office management software.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively.

Remote Work :

No