Fleet Administrator - 12 month FTC Contract

The Role

Reporting to the Fleet Manager, you will be responsible for overseeing the comprehensive management of a fleet comprising 301 company cars and 110 grey fleet vehicles across the UK and Ireland. This role requires meticulous attention to detail and expertise in handling various processes related to fleet administration, ensuring compliance, and optimising operational efficiency.

Responsibilities :

• Oversee the end-to-end process for new vehicle delivery and returns.
• Maintain accurate records for drivers and vehicles.
• Coordinate logistics for vehicle movements
• Monitor and enforce compliance with vehicle and drivers.
• Liaise with external suppliers - fuel cards / toll tags / leasing / hire.
• Administer payroll processes related to Benefit in Kind (BIK) - UK only.
• Handle fines, penalties, and other payroll related deductions
• Monitor Fleet mailbox and responding to all enquires via email and phone call.
• Accident management - collaborate with insurance providers to facilitate claims and ensure timely repairs.
• Review and approve fleet related invoices.
• Monthly odometer management (ROI)

Candidate Requirements

• Strong analytical and problem-solving skills.
• Excellent communication skills, verbal and written
• Strong working knowledge of Microsoft Outlook and Excel
• Ability to work alone and within a team
• Ability to efficiently multi-task
• Administration qualification

Uniphar Background

Uniphar Group is a rapidly expanding diversified healthcare services business with a global footprint and a proud heritage in Ireland. Since Uniphar became a publicly listed company in 2019, the Group has grown organically and through a series of strategic acquisitions, which continue to strengthen Uniphar's international reach. With a workforce of more than 3,000 spread across Ireland, United Kingdom, Mainland Europe, MENA and the USA, Uniphar is a trusted global partner to pharma and medtech manufacturers, working to improve patient access to medicines and treatments around the world.

Uniphar provides outsourced and specialised services to its clients, leveraging the strong relationships with 200+ of the world's best known pharmaco-medical manufacturers across multiple geographies, enabled by our cutting-edge digital technology and our expert teams. Uniphar is organised into three key divisions: Uniphar Supply Chain & Retail, Uniphar Medtech and Uniphar Pharma

Uniphar Pharma

Pharma is a global division operating across US, Europe, APAC and MENA, bringing a range of pharma services to manufacturers across the product life cycle. We leverage this platform to provide unlicensed medicines, or medicines that are otherwise difficult to source. In addition, we commercialise launch and established brands to HCPs on behalf of pharmaceutical clients across the globe. The core to this division is providing equitable access to medicines globally.

Culture at Uniphar

From our leadership team and across all of our divisions, Uniphar lives and breathes four key culture pillars:

1.We have a People First approach, we do the right thing and take a stand for our people.

2.We foster a strong Entrepreneurial Spirit where Adaptability, Commitment & Resilience is embodied in our way of working.

3.We have a Common Purpose that connects our diversified businesses and people.

4. Finally, Trust is at the heart of how we operate.

How we'd like to work together

As we are a global team, there is flexibility to be based in one of Uniphar's offices or work from home. There may be a need for face to face meetings in other locations, as needed. There may also some flexibility required in order to interact with colleagues or clients in their time zones (i.e. it's not a '9 to 5' type of job). In return, you will be joining an environment that understands how inter-twined work and life have become - and both the benefits and challenges that brings - and therefore offers a flexible, progressive way of supporting it through our Hybrid Working philosophy.