Executive Assistant Finance Admin

This is a remote position.

• Account Management:
  
• Manage client accounts including costing and pricing for services provided.
  
• Utilize online resources to price services copying details from previous jobs and applying appropriate markups.
  
• Prepare and send quotes to clients promptly.
  
• Verify artwork using creative suite tools and follow a structured 5step checklist.
  
• Coordinate with clients regarding dispatch dates and other relevant information.
  
• Supplier Coordination:
  
• Liaise with suppliers especially those without websites by sending quote requests and purchase orders (POs).
  
• Arrange and coordinate orders with suppliers to ensure timely delivery of materials and services.
  
• Manage stock checks ordering and coordination of installations as necessary.
  
• Administrative Support:
  
• Manage executive calendars scheduling appointments and coordinating meetings.
  
• Handle email correspondence prioritizing messages and responding in a timely manner.
  
• Creation of sales presentations in PPT and or other programs
  
• Assistance in process creation based on daily tasks to be used by other staff members
  
• Financial Management:
  
• Proficiency in Xero accounting software.
  
• Prepare quotes and invoices for clients ensuring accuracy and completeness.
  
• Generate and process purchase orders for jobs and suppliers.
  
• Allocate supplier invoices to client invoices for accurate billing and recordkeeping.
  
• Communication:
  
• Utilize WhatsApp and other communication channels to stay connected with team members and clients providing updates and responding to queries promptly.
  

Requirements

The role s minimum skills include:

• Bachelors degree in Business Administration Management or related field preferred.
  
• At least 4 years experience in Administration
  
• Proven experience in administrative roles preferably in a similar industry.
  
• Proficiency in Microsoft Office Suite and accounting software such as Xero.
  

Desired Skills or Qualifications:

• Excellent communication and interpersonal skills.
  
• Strong organisational and multitasking abilities.
  
• Attention to detail and accuracy in data entry and recordkeeping.
  

Benefits

Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep that s right 100% work from home. But wait there s more. Here are just some of our benefits:

• Work from Home Allowance
  
• HMO for you and a dependent from Day 1
  
• 20 Days Annual Leave AND 5 Days Sick Leave
  
• Government Benefits and 13th Month Pay
  
• Computer Equipment
  
• Opportunities for growth
  
• Competitive Salary