Event Executive Technical Lead

• Collaborate with the clients and project manager to develop event concepts themes and objectives.
  
• Assist in creating event timelines budgets and resource allocation plans.
  
• Coordinate logistics including venue selection catering transportation equipment rentals and signage.
  
• Liaise with vendors sponsors and partners to secure necessary services and support.
  

• Manage participant registration process including online registration platforms and onsite checkin procedures.
  
• Provide information to participants regarding event details schedules and logistics.
  
• Address participant inquiries and concerns promptly and professionally.
  

• Oversee event setup ensuring all elements are in place according to plan.
  
• Coordinate and hire parttimer/volunteer teams and assign tasks for event day operations.
  
• Manage onsite registration participant inquiries and troubleshooting issues as they arise.
  
• Do final checks at the day of the event (e.g. tables technology) to ensure everything meets standards.
  

• Conduct postevent evaluations to assess overall success and identify areas for improvement.
  
• Compile feedback from participants sponsors and stakeholders to inform future event planning.
  
• Prepare event reports summarizing key metrics outcomes and recommendations.
  

• Assist in monitoring event budgets and expenditures to ensure financial targets are met.
  
• Maintain accurate records of expenses and reconcile invoices with vendors and suppliers.
  

• Ensure events comply with all relevant regulations permits and safety standards.
  
• Identify and mitigate potential risks and liabilities associated with event activities.
  
• Implement contingency plans to address unforeseen circumstances during events
  

Requirements

• Bachelors degree in Event Management Hospitality Marketing or related field.
  
• Previous experience in event planning preferably in the sports or fitness industry.
  
• Strong organizational and project management skills with meticulous attention to detail.
  
• Excellent communication and interpersonal abilities with the capacity to work effectively in a team environment.
  
• Flexibility to work evenings weekends and holidays as required during event periods.
  
• Ability to thrive in a fastpaced deadlinedriven environment with a positive attitude.