Administrative Assistant II

Responsibilities:

Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

Perform duties associated with scheduling organizing and operating conferences seminars and events including recommending vendors for services overseeing the production and distribution of materials coordinating logistics and serving as liaison with internal and external vendors.

Draft and/or generate routine communications; coordinate production (formatting copying etc.) and dissemination of documents such as presentations course handouts grant proposals conference and seminar materials complex reports brochures and displays.

Plan and schedule calendar(s) based on consultation resolve calendaring conflicts and arrange travel in compliance with unit university and sponsor policies.

Process and monitor routine financial transactions which may include researching and resolving discrepancies.

Maintain office supplies and equipment; obtain vendor quotations as needed. Coordinate office moves.

May serve as the point of contact for general maintenance health and safety and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.

Maintain approved content on websites.

May perform human resources transactional support e.g. time cards I9s and/or department affairs support.

Skills & Qualifications:

Proficient computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing routine tasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multitask.

3 years of administrative experience required.

Bachelors preferred.