Office Coordinator

Tasks

Position: Office Coordinator

Compensation: $16.00 per hour

Location: Livonia MI

Schedule: Monday 7:30 am to 5:00 p.m. TuesdayThursday 8:00 a.m. to 5:00 p.m. Friday 8:00 p.m. until 2:00 p.m. May require flexibility during holiday weeks.

Requirements

Looking for a qualified and motivated individual to join our team as an Office Coordinator to work with candidates employees and management. This candidate will play a vital role in employee onboarding records management and auditing.

Duties and Responsibilities:

Provide administrative support to management and office staff including mail distribution filing and outgoing mail.

Conduct monthly audits for control and compliance.

Work directly with candidates and management to ensure onboarding paperwork is completed correctly and on schedule. Including background checks I9 compliance data entry and reference checks.

Assist with office duties such as ordering supplies stocking and organizing. General cleaning and garbage removal.

Maintain and update databases spreadsheets and tracking software.

Main point of contact for office deliveries and phone calls. Maintain confidentiality when working with HIPAA protected information.

Additional tasks as required.

Qualifications and skills:

Proven experience in a management/support role.

Excellent organizational and time management skills

Desire to continuously improve skills and complete tasks more efficiently

Excellent interpersonal skills

Great attention to detail and accuracy

Excellent use of Microsoft Office Suite (Word Excel PowerPoint)

Strong written and verbal communication skills

Ability to multitask and prioritize tasks effectively

Selfmotivated with good followup skills

Desire to provide excellent customer support

Flexibility in problem solving

Professionalism

Note: This job description is not intended to be complete. The employee may perform other related duties as required to meet the ongoing needs of the organization.