Portfolio Administrator (Property/Real Estate)

Portfolio Administrator (Property/Real Estate)

Our client provides a complete suite of services to property investors, from the acquisition, financing and management of investment properties (including rental and maintenance management) to accounting and trust services. They are truly a national property investment company, ideally positioned to assist property investors to master every stage in a successful property investment and achieve financial freedom.

Job Type: Hybrid | Full-Time

Requirements

• NQF 4 or working towards completing your NQF 4
  
• At least 2 years of experience in a similar position
  
• Experience with rentals
  
• Experience with PayProp
  
• Great administrative skills
  
• Excellent communication skills and telephone etiquette
  
• Valid drivers license and own transport
  

Responsibilities

• Obtaining monthly levy and rates accounts from municipalities and property managers
  
• Drafting of lease documentation
  
• Loading of tenants, owners, properties, etc. on PayProp
  
• Invoicing water accounts on PayProp and/or any other additional fees payable by tenants
  
• Creating payments on PayProp for maintenance, levies, rates, and/or any other fees payable
  
• Filing
  
• Debit Orders
  
• Updating rental agents on lease expire, notices to vacate and new tenants taking occupation
  
• Sending Welcome Letters to new tenants
  
• Sending Vacating Checklist to tenants leaving
  
• Phoning tenants for non-payment and reporting back to investors
  
• Letters of demand and notices to vacate
  
• Evictions liaison between attorney and investor
  
• Mail shots to tenants (notices from property managers)
  
• Registration of cell-to-gate with the property managers
  
• Lease period extension and negotiations applicable
  
• Investors monthly reconciliations
  
• Liaising with clients
  
• Rental assist recon s and payments
  
• MooiRivier (Tenrisk), Xpello and Rent Guaranteed claims and record keeping
  
• Deposit Refunds
  
• Reconciling Payments
  
• Updating agents stock list daily
  
• Attending AGM s on behalf of investors
  
• Warning letters
  
• Hand-in-hand work with maintenance department
  
• Ad hoc duties if required
  

Do we spark your interest? Send us your CV today!

We are looking forward to hearing from you!

- - -

Blackpen Recruitment is a global recruitment agency that targets European, African and American Markets with headquarters based in Malta and Cape Town. Blackpen specialises in FinTech, Cryptocurrency, Startup and iGaming Recruitment.

NQF 4 or working towards completing your NQF 4 At least 2 years of experience in a similar position Experience with rentals Experience with PayProp Great administrative skills Excellent communication skills and telephone etiquette Valid driver's license and own transport Responsibilities Obtaining monthly levy and rates accounts from municipalities and property managers Drafting of lease documentation Loading of tenants, owners, properties, etc. on PayProp Invoicing water accounts on PayProp and/or any other additional fees payable by tenants Creating payments on PayProp for maintenance, levies, rates, and/or any other fees payable Filing Debit Orders Updating rental agents on lease expire, notices to vacate and new tenants taking occupation Sending Welcome Letters to new tenants Sending Vacating Checklist to tenants leaving Phoning tenants for non-payment and reporting back to investors Letters of demand and notices to vacate Evictions liaison between attorney and investor Mail shots to tenants (notices from property managers) Registration of cell-to-gate with the property managers Lease period extension and negotiations applicable Investors monthly reconciliations Liaising with clients Rental assist recon s and payments MooiRivier (Tenrisk), Xpello and Rent Guaranteed claims and record keeping Deposit Refunds Reconciling Payments Updating agents stock list daily Attending AGM s on behalf of investors Warning letters Hand-in-hand work with maintenance department Ad hoc duties if required Do we spark your interest? Send us your CV today! We are looking forward to hearing from you! - - - Blackpen Recruitment is a global recruitment agency that targets European, African and American Markets with headquarters based in Malta and Cape Town. Blackpen specialises in FinTech, Cryptocurrency, Startup and iGaming Recruitment.