Logistics Coordinator

The primary responsibility of this position is to ensure efficient and effective planning for filling and allocating sales (Out) and procurement orders (In) to trucks.

Skills :

• Logistic Planning
  • The primary focus will be on Protein products.
  • The secondary focus will be on Packed, Bulk, and Seed product planning.
• Logistics of Protein
  • Planning of deliveries out of SOILL and external warehouses.
  • Allocate sales orders and draft sales orders, capture them on the system and request a delivery date.
  • Update the planning schedule according to the set parameters on the shared file.
  • Communicate any requested planning changes that deviate from requested delivery dates to Sales.
  • Planning sales delivery 2 weeks in advance according to the draft sales orders.
  • Updating planning 1-week in advance according to the draft sales orders.
  • Finalizing planning 48 hours in advance with sales orders.
  • Coordinate delivery schedule with collection schedule (Procurement) to optimize truck efficiency.
  • Send Commercial Operational Plan (Sales/ Procurement) to all relevant parties by 10h00, the day before loading.
• Minimize Transport and Other Costs
  • Fleet utilization and profitability on dedicated vehicles according to Industry benchmark.
  • Best transport quotations per client and route.
  • Get the best transport costs and keep extra costs to a minimum.
• Efficient Movement to Customer
  • Booking slots and loading and delivery dates and times to clients.
  • Effective Route and Truck Planning
  • Planning the most cost-effective route according to the client delivery.
  • Truck allocation according to the sales orders.
  • If need be, book 3rd party transport, within set parameters, to ensure on-time delivery.
  • Communication between transporters and clients according to the client's expectations.
• Packed, Bulk, and Seed Product Planning
  • Planning and coordinating Packed, Bulk, and Seed product planning.
  • Update the planning schedule according to the set parameters.
  • Communicate any requested planning changes that deviate from requested delivery dates to the collection and delivery.
• Client and Customer Services
  • Bookings, delivery confirmations, and delivery reports.
• Distribution and Planning Management
  • Drivers delivery and collection instruction and feedback.
  • Escalate all driver-related queries and issues to Management.
  • Making slot bookings with customers for deliveries.
  • Ability to present planned schedules to all relevant parties in weekly meetings.
  • Change any dates of delivery, received from Sales with the correct reason on Frameworks.
  • Ensure all relevant information is updated on Frameworks for visibility to all relevant parties.
• General Administration
  • Doing administrative and clerical tasks.
  • Preparing and editing letters, reports, memos, and emails.
  • General office administrative duties.
• Export Administration
  • Handle full communication between Transporters and the border.
  • General Export Administration of export clients.
  • Completed clearing and delivery instructions with delivery notes and invoices.
  • Follow up on all documentation internally:
    • Finance
    • Quality/ Laboratory
  • Filing of all documentation regarding export orders.
  • Receiving and distributing the necessary documentation as and when needed.
• Import Administration
  • Import of products to and from:
    • Harbour
    • SOILL or
    • Client or
    • Internal/ External SOILL Bulk Oil Warehouses
  • Handle full communication between transporters, harbour, clients and warehouses.
  • Ensure slot bookings are in place for the collection and delivery of import products.
  • Follow up on all documentation internally:
    • GRN
    • DN
    • Invoice
    • Finance
    • Quality/ Laboratory
  • Receiving and distributing the necessary documentation as and when needed.