Global Administrative

We're Ignion and we are driving the world toward a smarter tomorrow by finding new, easier ways for IoT companies to get to market. We collaborate with team members spread throughout the world, across many locations, lifestyles, and backgrounds. It s our differences that make us special, and our shared belief in our core values like innovation and inclusion that bind us together.

Interested in knowing more?

CONTRIBUTION & PURPOSE OF THE ROLE

We re looking for the right candidate who is interested in an opportunity to join our fast-growing Operations team. You would be a key resource in supporting Sales & HR Administration, implementing procedures, maintaining administrative systems, and working closely with other areas of Operation Department.

Main responsibilities are:

1. Sales Administration:

• Liaison between Sales and Operations for team members.
• Receiving and processing purchase orders.
• Project and/or customer invoicing coordination and execution.
• Maintaining and updating sales and customer records.
• Compiling monthly sales reports including forecasting to reality.
• Contribute toward Sales performance analysis and trending.
• Expediting orders through internal liaison.
• Directing feedback from customers to relevant departments.
• Accurately input data into sales system.
• Coordinate Sale Team activities.
• Oversee travel planning (agendas/travel arrangements/appointments etc.) and expenditures for the Sales team.
• Travel coordination and event logistics.
• Gathering reports from various locations and sending to accountants on monthly basis.

2. HR Administrator

• Supports human resources department by job posting and screening resumes.
• Sets up and schedules complicated meetings for interviewees, hiring managers, employees, and department heads.
• Prepares payroll by calculating pay, distributing checks, and maintaining payroll records.
• Managing US payroll via Paychex, mainly including the expense reimbursements in the plattform, verifying/approving the pre-payroll reports and submitting.
• Provides orientation for new employees by providing information, reviewing company policies, and other payroll information, explaining benefit programs, and obtaining signatures for documents.
• Maintains human resources records for employees by recording the hiring, transfer, termination, change in job classifications, and merit increase dates as well as tracking vacation, sick, and personal time.
• Documents and tracks human resources actions by completing forms, reports, logs, and records.

This is you:

• At least 8 years of general company experience.
• Deep knowledge and experience in supporting HR processes, accounts payables, travel booking, financial reporting, and sales support. Especially as it relates to compliance and governance. Payroll experience is a plus.
• Experience in filling routine company paperwork.
• Self-motivated with exceptional time and self-management.
• Customer oriented with good communication skills.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills in a fast-paced environment.
• Strong computer skills, especially MS Office. Experience with Salesforce or similar CRMTeam spirit and optimism.
• Used to international backgrounds, fully proficient in English.

We offer:

• Compensation & benefits include competitive gross salary + bonus + Stock Appreciation Rights + catering service included when you came to the office + training + team building.
• A real opportunity to develop your career in an international company that operates in the IoT ecosystem.
• Amazing international team, an opportunity to know other ways of working, we operate in three continents and there are more than 12 nationalities onboard.
• Hybrid working model (telecommuting included).
• Great facilities with amenities.
• Referral Program