Deputy Head of Loans Administration

Job Purpose

To ensure all Loans Administration products are processed in compliance with C.P. & P, as well as monitor the workflow of all items relating to Loans for London (including Islamic Finance) and Paris and Frankfurt. In the absence of more senior department members manage the department within the changing needs of ABCIB Senior Management.

Job Context

To ensure all Loan products are accurately booked along with providing the highest level of service to all internal and external customers for ABCIB London, ABC SA Paris and Frankfurt.

Responsibilities, Accountabilities & Deliverables:

• To assist and provide cover to the Head of Department, including the supervision and training of less experienced team members.
• Awareness of risk and compliance issues and that risk policies and processes are understood and followed.
• Understand and comply with departmental Policies and Procedures.
• To assist and provide cover to the Head of Department, in the completion of the departmental day to day tasks, detailed below.
• Development and deployment of operational best practices using recognized industry concepts e.g. Lean / Six Sigma to increase process efficiency whilst minimizing operational risks.
• Implementation of Key Performance metrics / capacity planning and SLAs to drive a consistent, rigorous and on-going assessment of operational performance.
• Alignment and standardization of processes for key products to create one best way / support the delivery of a Group standard Target Operating Model.
• Identification of opportunities to reduce costs and improve quality and control through rationalization of operations processes.
• Overall responsibility of the departmental day to day tasks, detailed below:-

• General daily Loans Administration duties, including drawdowns, rate fixes, rollovers, fees, transfers, cancellation, prepayments, notices and advice in accordance with agreed and documented processes.
• Review facility documentation for operational feasibility, in conjunction with the internal and external stakeholders, covering loan products:
• Syndicated Participations (term loans / RCFs)
• Bilateral uncommitted and committed
• Islamic Financing (Murabaha)
• Scheldschein Loans
• Master Participation Agreement
• Insurance in accordance with LMA and BAFT standard term and conditions
• Prepare and/or check Sales/Transfers/Participations of Loan Products, including settlement and maintenance of those sold on a participation basis (pseudo-Agency role)
• Position, create and/or authorize payments in relation to Loan Products
• Record and maintain facilities within the Banks systems
• Record and report non-performing loans

• Daily Nostro Reconciliations are actioned (with Month End reporting of outstanding items)
  Reports - Daily MI / Monthly MI, reconciled Suspense s, Quality Assurance of transactions and Balance Sheet Substantiations
  Communicate with and assist internal and external stakeholders
  Participate in project work and champion continuous improvement developments for the department
  Check and process Long Term Borrowings
  Process audit requests
  Maintain original documentation register
  Archiving

Islamic Mortgages

• Check Review/Claim Letters for IAM Alburaq customers
  Monitor and authorize the process of mortgage payment receipts
  Process/Authorize IAM Alburaq mortgage redemptions
  
  Conducting Yearly and Mid-year appraisals for the team, setting objectives in line with the Bank s strategy
  Recruitment of staff for the team

Knowledge

• Understanding / knowledge of Loan Products, and standard terms and conditions.
• Knowledge of operational policies and procedures having the ability to analyze problems and provide resolutions.
• Analytical skills having the ability to review figures and identify errors.

Experience

• Minimum of 10-15 years experience in banking operations preferably acquired within an international banking environment in a supervisory position.
• Management experience required.
• Commercial banking operations experience with Loan products.

Personal Attributes

• Accurate and methodical.
• The ability to remain calm whilst under pressure, whilst investigating issues and resolving problems.
• Team player

Equal Employment Opportunity

Bank ABC is committed to the principles of equal employment opportunity for all employees and applicants and, in accordance with applicable laws, does not discriminate on the basis of sex, gender identity, gender expression, race, color, religion, national origin, ancestry, age, marital status, disability, medical condition, sexual orientation, or on any other basis prohibited by law.