UK PACT ASEAN-UK GTF Fund Associate

UK PACT ASEAN-UK GTF Fund Associate

Palladium is recruiting a dynamic and experienced Fund Associate with a passion for building regional partnerships across Southeast Asia and supporting accelerated carbon reduction efforts. The successful candidate will join our UK Partnering for Accelerated Climate Transitions (UK PACT) team supporting the ASEAN-UK Green Transition Fund (GTF). The role is based in Jakarta.

This role is ideally suited to professionals with experience in grants management donor-funded programmes fund management international development climate programmes or portfolio delivery within Southeast Asia

UK PACT is a complex multi-country and multi-sector programme that delivers impact through a combination of grant funding for long-term capacity-building projects and the rapid mobilisation of short-term technical expertise to facilitate targeted skills and knowledge transfer.

The GTF is the UKs flagship programme supporting ASEANs transition to a clean resilient and sustainable economy. It aims to reduce emissions across key sectors promote green economic growth and improve the livelihoods of vulnerable communities.

About Palladium

Palladium is a global company working to design develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health water power and infrastructure; build enduring sustainable and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4000 talented motivated and diverse staff of all religions races languages and gender identities.

About UK PACT

UK Partnering for Accelerated Climate Transitions (UK PACT) is a programme funded by the UK PACT supports countries that strive to overcome barriers to clean growth and have high emissions reduction potential to accelerate their climate change mitigation PACT delivers capacity building activities to accelerate partner countries transition to low carbon development. Our delivery model creates opportunities for synergies knowledge sharing and learning between projects.

UK PACT provides countries with the expertise they need to cut emissions quickly and grow their economy sustainably. Running since 2018 it works in partnership with over 20 countries with large and growing emissions or important ecosystems to tackle the most pressing climate issues they face from power to planning and finance to PACT deploys the best local in-country expertise as well as leveraging the UKs world class public and private sector experts to deliver impactful and long-lasting change through both short- and long-term projects.

Primary Duties and Responsibilities

The Fund Associate plays a central role in the day-to-day delivery and oversight of the funds portfolio. They are responsible for managing day-to-day activities and supporting end-to-end project delivery including activity (grants/Expert Deployment) procurement selection delivery and closure. Under the supervision of the Fund Manager the Fund Associate will provide integrated support across activity management reporting and operational functions working closely with implementing partners (IPs) expert deployments (EDs) FCDO and internal teams.

Key responsibilities include but are not limited to the areas outlined below. The Fund Associate is expected to work flexibly across the funds delivery cycle adapting support to evolving portfolio needs programme priorities client requirements and operational demands. The postholder may also be required to undertake other duties consistent with the nature level and purpose of the role.

Portfolio management

• Support the Fund Manager in maintaining a coherent portfolio design and management in the funds agreed priority sectors.
• Analyse and summarise project-level information to inform strategic decision-making adaptive management and portfolio-level learning.
• Support the Fund Manager in managing the pipelining of new projects contributing to forecasts and new project Terms of Reference as relevant.

Activity selection

• Support selection processes (including requests for quotations and calls for proposals) including preparation of documentation coordination of application processes and communication with applicants.
• Contribute to the assessment and selection process including leading on eligibility reviews and coordinating evaluation panels and decision-making forums.
• Support and coordinate the recruitment of individual experts (Consultants or employees) through CV screening interviews and decision making.
• Lead the due diligence processes including coordination and review of required documentation and presentation to the risk committee for approval.
• Develop first drafts of grant agreements subcontract and amendments working with the regional and PMU teams to ensure timely signatures.
• Coordinate and support the start-up of projects including preparing for and supporting kick-off sessions and subsequent upskilling trainings required.
  

Activity delivery

• Monitor project (grant/ED) progress against agreed outputs and delivery plans proactively identifying risks delays or underspend and following through on corrective actions with particular this relates to KPI 1b (output delivery) and KPI3b and c (Quarterly and Annual Activity forecast accuracy) oversight Fund Associates are responsible for ensuring data related to KPI 1b is inputted correctly and in a timely manner into the IMS platform and for supporting the review of IP finance forecasts input into the IMS platform.
• Support the synthesis interrogation and presentation of project results and performance insights against programme logframe indicators and Fund ToC pathways for internal and client reporting including quarterly delivery updates and biannual outcome progress reviews.
• Support risk management processes by identifying country and project-specific risks maintaining and reviewing project risk registers and escalating key issues as needed. Support defence against fraud corruption and safeguarding risks conducting spot checks and other processes to ensure FCDO funding is spent as intended and that projects meet FCDO compliance requirements.

Reporting

• Manage reporting processes (monthly and quarterly) from project implementing partners/EDs (technical financial results and risk) ensuring reporting meets FCDO requirements and aligns with the MEL framework for UK PACT including initial review of completeness coherence and quality and strength of evidence and contributing to upward reporting.
• Support the FM with monthly Delivery Meeting reporting decks and updated risk logs. Support the FM with Quarterly Board reporting decks and updated risk logs.
• Lead the review of financial documentation including budgets forecasts and high-value expenditures supporting compliance with programme and FCDO requirements.
• Ensure effective documentation filing and audit readiness of all programme materials and reporting outputs.
  Financial management
• Lead on the review of financial reporting submitted by suppliers and implementing partners.
• Support the oversight of project expenditures assist with preparing budgets amendments analytic documents and expenditure forecasts.
• Support in the review of invoices addressing any queries with supplier before finalising Payment Approval Forms and following up on payments.
• Support with supplier cost forecast and invoicing processes.
  

Stakeholder coordination and communication

• Serve as the key point of contact for implementing partners and suppliers leading onboarding capacity strengthening and targeted training. Support partners to meet programme standards by identifying performance gaps providing practical guidance and driving continuous improvement alongside clarifying reporting requirements and responding to queries in a timely manner.
• Maintain close coordination with FCDO and Post through regular check-ins providing updates on project performance and aligning on strategic priorities.
• Support the Fund Manager in engagements with broader audiences as needed including counterparts wider HMG audiences and programming and beneficiaries when relevant.
  
  Note: The Comms function has been centralised and Posts advised that UK PACT can no longer support Fund level Communications plans or individual events. Fund teams will support strategic events (e.g. cross-sectoral cross-regional or high profile events of national importance) but support for specific Communications activities will be agreed via the central Comms strategy agreed with the PMU and cannot be provided by Fund teams

Systems and process management

• Ensure high standards of data quality and regular updates on the relevant systems (IMS and Insights dashboards).
• Support the effective use of programme management systems (IMS) including troubleshooting with IPs (liaising with central/regional support) quality assurance of submissions and facilitating partner compliance with system requirements.
• Identify and escalate system or process issues contributing to continuous improvement.
• If needed provide local context and expertise needed to improve the quality of UK PACT portfolio implementation in the targeted region.

Operational support

• Provide logistical and administrative support to programme activities including travel coordination obtaining procurement quotes event delivery and partner engagement activities.
• Support planning and execution of workshops training sessions and programme events in collaboration with internal teams.
• Contribute to internal knowledge sharing training and continuous improvement initiatives across the programme.

Person specification:

Essential

• Experience managing grants or donor-funded programmes (preferably FCDO; experience with other international donors is also welcomed).
• Strong financial management budgeting forecasting reporting and administration skills with the ability to review and quality assure project financial reports.
• Experience with due diligence compliance risk management safeguarding fraud prevention and audit preparedness.
• Good programme and project management skills with a proven track record of supporting the management of complex portfolios across multiple sectors and stakeholders.
• Experience reviewing project performance data logframes results frameworks or MEL systems to support reporting and decision-making.
• Strong analytical and report-writing skills with the ability to synthesise technical financial and programme information for a range of audiences.
• Excellent stakeholder engagement and relationship management skills with the ability to communicate effectively with a wide range of stakeholders at different seniority levels.
• Highly collaborative and committed to close working and open communication with FCDO implementing partners suppliers and other GTF stakeholders.
• Experience coordinating procurement consultant recruitment grant selection processes or partner onboarding activities.
• Strong organisational administrative coordination and communication skills with excellent attention to detail.
• Advanced Microsoft Excel and Microsoft Office skills.
• Professional fluency in English.
• A high degree of personal resilience flexibility and ability to adapt to changing circumstances.
• Commitment to neutrality integrity and professionalism in all stakeholder interactions to build trusted relationships and maximise programme effectiveness.

Desirable

• Technical knowledge and understanding of one or more climate change sustainable finance green growth energy transition or related development sectors of the GTF priority sectors.
• Experience working in Southeast Asia/ASEAN.
• Knowledge of the ASEAN region and its climate economic or development landscape.
• Experience using programme management systems and grant management platforms.

Contract Duration:

This is a fulltime role based in Jakarta Indonesia based fixedterm contract starting from 1 October 2026 to 31 March 2027. Any extension will be subject to satisfactory performance and the continuation or amendment of the head contract with FCDO.

Equity Diversity & Inclusion

Palladium is committed to embedding equity diversity and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation creativity success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background age race gender identity and expression religion ethnicity sexual orientation disability nationality veteran marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance please email our team at and we will be in touch to discuss.

Safeguarding

We define Safeguarding as the preventative action taken by Palladium to protect our people clients and the communities we work with from harm. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

Required Experience:

IC