Supply Chain Officer Manggarai

Background

Plan International is an independent development and humanitarian organization that advances childrens rights and equality for girls. Plan International has operated in Indonesia since 1969 and in 2017 Yayasan Plan International Indonesia (Plan Indonesia) was established as the national entity of Plan International in Indonesia. Plan Indonesia is currently implementing Country Strategy 5 (CS 5) covering the fiscal year 2022 to 2027 where the countrys purpose is in line with the global Plan Internationals Purpose to advance childrens rights and equality for girls. Plan is a dual mandate organization in development and humanitarian. Plan Indonesia supports the humanitarian scale-up aiming to be the NGO partner of choice to promote and support girls in emergencies. While Indonesia is a disaster-prone country Plan Indonesia will support the needs and gaps experienced by children and young people particularly girls in emergencies.

The Opportunity

The Supply Chain Officer is responsible for managing procurement inventory and logistics to ensure the timely and compliant delivery of goods and services. The role includes overseeing supplier relationships monitoring inventory levels supporting budget planning and coordinating with cross-functional teams to ensure efficient supply chain operations. The position requires strong analytical organizational and problem-solving skills with a commitment to Plan Internationals standards values and mission of delivering impactful programs for children young people and communities.

Key Responsibility :

1. Procure to pay

• Ensure that all procurements of goods and services for YPII are conducted in accordance with the established Supply Chain Operations Manual and completed within the specified timeframes.
• Provide quick efficient and supportive services for projects and sponsorships along with communication and feedback regarding any difficulties or concerns. Report any issues to the Senior Procurement Officer.
• Prepare maintain and electronically file all documents related to procurement for audit purposes. This includes Purchase Request Forms Requests for Quotations Comparative Bid Analyses Purchase Orders contracts and all purchasing documents.
• Prepare and circulate an accurate and detailed monthly procurement tracking report to the Senior Procurement Officer.
• Ensure that procured goods are received registered and dispatched in an efficient and accountable manner.
• Conduct periodic evaluations of supplier performance documenting observations challenges and suggested solutions for future improvements in logistics practices.
• Manage the supplier pre-qualification process and negotiate pricing and supply contracts to secure better deals.
• Oversee the procurement process in accordance with the guidelines outlined in the Supply Chain Operation Manual.

2. Asset Management

• Notify the Logistics Coordinator of any purchases related to assets furniture fixtures etc. to facilitate the updating of the asset register ensure accurate tracking of asset movement and maintain proper filing of all relevant documentation.
• Collaborate with the Logistics Coordinator on the disposal of assets ensuring adherence to established procedures and that disposals are executed in a timely and transparent manner.
• Oversee the effective management and maintenance of assets including vehicles motorcycles furniture fixtures and fittings generators and other related items.
• Ensure that all assets are appropriately tagged or labeled and that accurate records are maintained within the asset tracking system.
• Assist the Logistics Coordinator in conducting the annual physical inventory of assets.

3. Fleet Management

• Ensure that all vehicles and motorcycles are maintained in optimal operating condition and assess the performance standards of selected garages to guarantee cost-effective repairs.
• Support the Logistics Coordinator in ensuring that vehicle operations are conducted in accordance with the Fleet Manual producing a comprehensive fleet report that includes an analysis of fuel consumption and general maintenance to enhance operational cost-effectiveness.
• Oversee the proper use maintenance and repair of motor vehicles motorcycles and generators.
• Ensure that drivers submit fuel receipts to the Logistics Coordinator in a timely manner.
• Respond promptly to accidents complete the Plan Accident Report Form and report incidents to the PIA Manager and the Logistics & Security Coordinator.
• Supervise drivers to ensure compliance with safety standards and regulations.
• Plan and optimize all fleet movements monitoring trips and drivers activities for efficiency.
• Ensure that generators are maintained in good operating condition.
• Maintain accurate records of vehicle licenses insurance and inspection statuses.

4. Office Management

• Manage office supplies including stationery paper cartridges and other essential items to ensure the office is well-stocked and organized.
• Monitor the inventory of canteen and housekeeping supplies including coffee tea sugar water and soap to maintain a comfortable working environment.
• Supervise the cleaning service and janitorial staff to ensure that cleanliness and hygiene standards are consistently upheld throughout the office.
• Participate in the janitor evaluation process during the Vendor Annual Evaluation to assess service quality and performance.
• Ensure that routine office utilities are available and bills are paid regularly every month to avoid any service interruptions.

5. Warehousing

• Ensure that all items moving through the stores are handled in accordance with SCOM and processed in a timely manner.
• Maintain proper store documentation for Non-Food Items (NFIs) and ensure that stock management documents are updated regularly.
• Report any stock movement to the Logistics Coordinator to keep them informed of inventory changes and ensure accurate tracking.

6. Premises

• Oversee general office administration to ensure proper and efficient space allocation and utilization while actively following up on and addressing grievances raised by staff regarding hygiene welfare safety and security.
• Handle issues related to office space safety and security including managing utility bills and coordinating necessary repairs with external service providers and the landlord to ensure timely completion of work and value for money.
• Manage and maintain contracts and lease agreements for office rentals by documenting them in the lease tracker for easy reference and monitoring.
• Ensure ongoing office maintenance and repairs are conducted effectively to provide a safe and comfortable working environment.

7. Other

• Perform additional tasks as assigned by the Senior Procurement Officer to support various organizational needs.

8. Safeguarding GEDSI and PSHEA

Ensures that Plan Internationals global policies for Safeguarding GEDSI and PSHEAare fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan Internationals Code of Conduct (CoC) their relevance to their area of work and that concerns are reported and managed in accordance with the appropriate procedures.

Requirements for The Role:

Essential

• Bachelors degree in Management Economics Administration or any related field.
• Minimum (3) years of progressive NGO experience in Procurement Administration Logistics or related area
• Knowledge of SAP or any other procurement software will be an added advantage
• Strong planning and organizing
• Good knowledge of purchasing and tender management
• Good interpersonal and communication skills
• Good negotiation skills

Desirable

• Solid proficiency in using computer software
• Strong presentation team-building and interpersonal skills
• Analytical thinker with strong conceptual and problem-solving skills.
• Operate in a high-pressure deadline-driven environment with professionalism
• Strict reporting deadlines
• Working with the project team and ensure project results are achieved in a timely manner without compromising quality
• Good command over conflict resolution while maintaining important relationships: Capability to resolve conflicts
• Plan and schedule own work and selecting appropriate methods/tools for delivery.
• Understanding of data privacy standards

Location:Based in Ruteng Manggarai NTT

Reports to: straight line toSenior Procurement Officer

Closing Date: July 8th 2026

HOW TO APPLY:

All information will be treated in the strictest confidence as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.

Only short-listed candidates will be notified and invited for interviews. Please submit your application letter and detailed curriculum vitae in English by clicking the yellow Apply now >> button on this page. The application deadline is July 8th 2026.

Pre-employment checks will be conducted in line with Plan Internationals Safeguarding Children and Young People (PSHEA) policy.

Yayasan Plan International Indonesia is committed to protecting childrens rights and ensuring equal opportunity non-discrimination and a culture that promotes gender equality girls rights and inclusion.

Please note that Plan International never sends unsolicited emails requesting payment from candidates.

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