SAMPOERNA ACADEMY OPERATIONS STAFF

Arranging School daily operation services:

• Room/facilities arrangement for schedule availability in coordination with Academic 
• Managing facility/venue renting procedure with third partied (controlling the schedule and venue availability to maximize revenue)
• Managing outside vendor such canteen and FB vendor on daily basis and on certain event
• School Shuttle Bus arrangement for daily schedule and other needs for school and office
• Operational car & taxi arrangement for schedule based on needs and priority.
• Providing and arranging school and office daily needs ATK Water etc.
•  Supporting Academic team for providing material needs in every terms.
• Providing and arranging students needs daily books uniform in SASHOP and meals (catering) in coordination with catering vendor.
• Travel Arrangement: arranging airplane & hotel for any business trip requested by academic or under GA Budget.
• Create transaction in Oracle system: Purchase Request Reimbursement & Cash Advance Request and Travel Allowance including the realization.
• Other administrative needs and other non-daily services for school & office

Building Facility and Maintenance:

• Maintaining building facilities to provide comfort and appropriateness in coordination with Engineering and vendor.
• Managing cleaner outsource in providing services and making sure the cleanliness of building and facility in standard.
• Managing security cleaner outsource in providing services and making sure the security and safety in standard and making sure all asset safe.
• Managing other outside vendor (pest control pool and elevator) to provide service and make sure all the facility maintains and working in accordance with school standards and safety.
• Plan and monitor maintenance schedule is in place in coordination with engineering.
• Doing daily walkaround in all property area to make sure all-in place in accordance with PATROL system application and standard and follow up any issue and making sure it will be fixed.
• Resolving complaints problems and requests related with building and facilities.

Budget & Inventory Management

• Take good care of stocks inventory and other equipment. Maintain inventory and supplies for daily operation.
• Doing Stock Opname process on monthly basis in coordination with finance and make sure stock vs inventory system are balance.
• Controlling budget vs actual on daily operation when creating PR on the system
• Assisting Academic to create PR RM and CA on the system. 

Qualifications :

• Minimum Diploma/Bachelor in any field.
• Minimum 1 year working experience with educational institutions or comparable organizations.
• Have good communication and positive person attention to detail ability to juggle multiple priorities and maintain clear documentation
• Have knowledge and experiences on Operation process and Administration especially on School Operation process.
• Have skill and knowledge on administration and inventory and also familiar with the system software of inventory
• Have knowledge and experiences on Building and Facilities Maintenance
• Able to operate Ms. Office (Excel word)
• Ability to work creatively and analytically in a problem solving environment
• Willing to work together as a team and minimum supervision when needed

Additional Information :

Available to start immediately.

Remote Work :

No

Employment Type :

Full-time