Recruitment Delivery Operations Officer

MatchaTalent is a recruitment and talent solutions company dedicated to connecting exceptional talent with the right career opportunities. We partner with companies across various industries to deliver efficient reliable and high-quality recruitment services.

At MatchaTalent we believe successful recruitment goes beyond filling positions. We focus on understanding our clients hiring needs identifying suitable talent and continuously improving our recruitment processes to deliver better results.

We are looking for a Recruitment Delivery Operations Officer to support our Delivery Leader in managing recruitment operations maintaining candidate databases improving workflow efficiency and ensuring timely and accurate recruitment services for our clients.

1. Recruitment Delivery Support: Assist the Delivery Leader in coordinating daily recruitment activities monitoring hiring priorities and ensuring recruitment processes align with client requirements and timelines.
2. Candidate Database Management: Maintain organize update and optimize candidate databases ensuring accurate records proper categorization and efficient candidate retrieval.
3. Recruitment Administration: Support CV formatting candidate profile preparation screening documentation and other administrative activities throughout the recruitment process.
4. Recruitment Pipeline Monitoring: Track candidate submissions interview schedules recruitment progress pending actions and follow-up activities to ensure timely execution.
5. Internal Team Coordination: Coordinate with recruiters and internal stakeholders to ensure recruitment updates candidate information and operational requirements are communicated accurately.
6. Reporting & Data Management: Prepare recruitment progress reports maintain operational trackers monitor recruitment performance data and ensure data accuracy within the Applicant Tracking System (ATS).
7. Process Improvement: Identify operational bottlenecks and support improvements in recruitment workflows database utilization automation and administrative procedures.

1. Diploma or Bachelors degree in Human Resources Psychology Business Administration Management Information Systems or related fields.
2. Previous experience in HR Administration Recruitment Operations Talent Acquisition Support Database Management Data Administration or other relevant operational roles is preferred.
3. Experience managing employee records candidate databases HRIS Applicant Tracking Systems (ATS) CRM platforms or other database management systems is a strong advantage.
4. Proficiency in Microsoft Excel or Google Sheets including data organization filtering reporting and database maintenance.
5. Strong administrative organizational and data management skills with excellent attention to detail and accuracy.
6. Good written and verbal communication skills in Bahasa Indonesia and English.
7. Ability to manage multiple priorities monitor deadlines and work efficiently in a fast-paced environment.
8. Proactive resourceful detail-oriented and capable of working independently while collaborating with internal teams.
9. Comfortable learning and utilizing digital tools recruitment technologies and workflow automation systems.