Junior Executive Assistant

The Executive Assistant is responsible for providing administrative and operational support to ensure the efficient day-to-day functioning of the office leadership team and business operations. The role coordinates administrative processes manages documentation supports meetings and events including logistics handles travel and expense administration data reporting and serves as a key liaison between internal stakeholders and external partners to enhance organizational effectiveness and employee experience.

1. Administrative Support

Manage calendars meetings travel arrangements and expense claims for key leader.

Prepare correspondence reports presentations and meeting materials as required.

Coordinate internal and external communications efficiently.

2. Meeting & Event Coordination

Organize meetings workshops town halls and business events.

Coordinate logistics venue arrangements and communication with participants.

Prepare meeting agendas minutes and follow-up actions.

3. Financial & Procurement Administration

Process purchase requisitions purchase orders invoices and vendor payments.

Monitor administrative budgets and expenses.

4. Stakeholder Coordination

Act as a key point of contact for employees leaders vendors and external partners.

Coordinate administrative support across functions and sites to ensure efficient operations.

5. Reporting and Data Management

Prepare consolidate and analyze routine and ad hoc reports to support business and operational needs

Coordinate with stakeholders to gather validate and compile information for management reporting and presentations.

6. Other duties as assigned

MINIMUM QUALIFICATIONS

Bachelors degree in a related field or equivalent experience

Minimum three years of directly related work experience

Other minimum qualifications may apply

PREFERRED QUALIFICATIONS

At least 1 year of supervisory experience