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Executive Assistant
Job Location:
Monthly Salary:
Posted:
19 August 2026 (11 hours ago)
Posted:
Application Deadline:
16 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Role description
As an Executive Assistant you will provide administrative and coordination support to the Sales R&D and Management teams. You will ensure that daily activities documentation logistics and follow-ups are handled accurately and efficiently.
Your Mission
- Provide Administrative Support
Ensure smooth and accurate administrative support for the Sales R&D and Management teams including CRM updates quotations purchase requisitions and reimbursements. - Coordinate Cross-Functional Activities
Coordinate with Sales R&D QA QC Finance and other departments to ensure requests projects and daily activities are properly followed up and completed. - Manage Logistics & Business Arrangements
Coordinate sample shipments business trips accommodations and arrangements for visitors clients and internal stakeholders. - Support Management Activities
Organize management meetings prepare meeting materials and memos and ensure management decisions are properly documented and followed up. - Ensure Effective Communication
Serve as a key contact person for the HFMI Call Center and support clear timely and professional communication with internal and external stakeholders.
Minimum Qualifications
- Minimum 5 years of experience in a similar administrative executive assistant or secretarial role preferably in a sales or business environment.
- Proficient in English both written and spoken.
- Excellent organizational and time management skills with the ability to prioritize tasks and work effectively under pressure.
- Strong communication and interpersonal skills with the ability to interact professionally with various stakeholders.
- Proficient in Microsoft Office Suite particularly Word Excel and PowerPoint.
- Strong attention to detail with the ability to work accurately and efficiently.
- Proactive adaptable and willing to take on a variety of tasks and responsibilities.
Preferred Qualifications
Proficiency in Mandarin both written and spoken is an advantage
About us
At Arethia we fuse our long-standing reputation with a continual push for progress. A rapidly expanding player in the flavour industry Arethia specialises in delivering innovative taste solutions and co-creating products that consumers love. For more than 70 years Arethia has been known for its close collaboration with customers and the highest quality standards. With over 350 employees spread across Germany Switzerland Dubai and Indonesia we aim to shape the future of flavours with a culture that values agility transparency and talent.
Required Experience:
IC
About Company
Dedication is the key: Our focus on good tobacco taste is our passion and motivation. Our flavours define the sense of taste and make your tobacco products unique. Flavors, casings & applications: Cigarettes, Shisha, Kretek, E-products, Cigarillos, Cigars, Chewing tobacco, Pipe, RY ... View more
