Senior Specialist Scheduling

JOB DESCRIPTION

Job Title

Senior Specialist

Date

0

Function

Timetabling

JD written by

Timetabling Manager

Reporting To

Associate Manager

JD Approved by

Managing Director

Brand

LCCA

Work Location

Hyderabad

About Gus Education India (GEI)

• The role is responsible for the administration and management of timetabling and student record systems ensuring the accuracy integrity and alignment of curriculum and scheduling data. It involves overseeing the interface between the Student Records System and the Timetabling System managing data quality processes within the team and ensuring that curriculum structures and year planners are correctly reflected within the systems. The role also supports the implementation testing and configuration of new systems and enhancements while monitoring the Course Tracker and reporting processes to ensure data accuracy and operational efficiency. Close collaboration with academic and operational teams is required to maintain effective scheduling and system alignment.

Nature of The Job

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• The Timetabling Senior Specialist manages and coordinates academic scheduling within a university. Key duties include developing and maintaining the academic timetable managing staff workload enhancing the student experience through improved timetables coordinating operational tasks like room bookings and assessments and supporting institutional initiatives to improve the timetabling system. The role demands strong organizational skills attention to detail and collaboration with university departments and stake holders.

Job Purpose

• The Timetabling Systems & Data Quality Manager is responsible for the administration and optimization of timetabling and student record systems ensuring the accuracy integrity and alignment of curriculum and scheduling data. The role oversees data interfaces between institutional systems manages quality control processes across the timetabling team and supports the implementation and testing of new academic systems. This position plays a critical role in ensuring that curriculum structures year planners and operational course tracking processes are accurately reflected within institutional systems to support effective academic delivery.
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Organizational Structure

Key Accountability

Actions

Academic Timetable Planning

Collaborating with campus management and academic staff to develop and maintain the academic timetable ensuring efficient use of resources like classrooms staff and equipment.

• Should be able to read through the year planner to analyze upcoming scheduling.
• To ensure the data held in the timetabling system is accurate robust and complete and available to interested parties as required and in a timely manner.
• Should be able to read through the year planner to analyze upcoming scheduling.

Workload Scheduling

To assist colleagues in the design construction production and scheduling of course timetables and assessments taking careful account of the academic requirements of the programs concerned.

To plan and create schedules for live assessments such as Oral Skills based on assessment calendars and regulations.

• Responsible for monitoring Timetabling related inboxes daily including ad-hoc room bookings; dealing with both internal and external customers.
• To monitor the Campus Room Bookings inbox aiding and support to third parties utilizing ULaws accommodation and external bodies wishing to hire accommodation.

Student & Staff Experience Enhancement

• To oversee the administration and recording of academic staff absences for sickness holidays and other reasons referring decisions to the Head of Tutors and liaising with the People team where they fall outside current University Policy or guidelines.
• To maintain records and produce management information as required ensuring that this is freely available to relevant staff via the network.
• Continuously seeking ways to improve the accuracy format and timely publication of timetables to enhance the student experience.
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Operational Coordination

• Ensuring that timetabling is aligned with and informs other operational tasks such as room bookings assessment scheduling and the distribution of course materials.

To maintain an understanding of the University Timetabling Policy and the framework of rules regarding individual room use.

• To promote and sustain a constructive supportive and friendly working relationship with all customers external and internal immediate and senior management and other work colleagues.
• To oversee the daily tasks of the timetabling team providing direction and guidance and implementing set objectives for the team in liaison with the Timetabling Team Leader.
• In addition to the responsibilities listed above the job holder may be required to perform other duties as assigned by Team Leaders and Operational Managers.

Desired Profile

Qualification

• Bachelors degree in a related field
• Overall 7 - 9 years of experience

Skills

• Excellent and effective oral and written communication and negotiation skills

Excellent customer focus

Accuracy and a high level of planning

Able to deal with a high-pressure situation or conflict

Analytical approach to problem solving

Able to deal with high volumes of tasks simultaneously

Excellent interpersonal skills and team working skills

Organized with excellent prioritization skills

• Commitment to continual improvement

Relevant

Experience

1 plus years of Work force Management experience

Experience in higher education or a related field is preferred

Benefits

• At GUS Education India GEI we truly believe that diverse culture backgrounds and experiences drive innovation.
• This role is a full-time position with a competitive salary and benefits package.
• The company offers comprehensive medical insurance to its employees which includes hospitalization accidental insurance term insurance and Gratuity which is over and above the compensation.
• To make the daily commute easier safer and less stressful the company provides cab facilities to its employees to and from the workplace within 30 kilometers radius.
• The company acknowledges the importance of mental and physical well-being and the need for rest and relaxation. Workdays are Monday to Friday and a comprehensive leave package for employee well-being is offered which include 5 days of medical leave 5 days of casual leave 24 days of earned leave 1 day of Happiness Leave apart from 10 days of statutory leave totaling to 45 days time off in a year.