Senior Specialist, Bid Centre of Excellence

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Title - Senior Specialist Bid Coordination

Reporting to - Manager (Bid Centre of Excellence)

Key stakeholders - Sales Enablement Director Sales Leads Subject-Matter-Experts Solution and Pricing Teams Design Leads

Direct reports - Not applicable

Duties & responsibilities - What this job involves

The bid coordinator is responsible for managing the end-to-end review organization and compilation of RFPs/RFIs and Bid responses within the necessary timescales

Review and analyze client tender documents to understand key deliverables required of JLLs cross-functional teams

Assemble bid/proposal team

Lead Go/No-Go Kick-off and check-in calls coordinating with specific stakeholders for input and act as the main contact-point for process execution

Ensure compliance with all RFP requirements and guidelines

Manage the bid portals for submitted RFPs to submit response and provide regular updates to Bid Managers/Directors on projects success and updates

Maintain Gantt / workflow charts to map out current projects and expected closure timelines

Display proactive approach to working with Bid Managers Directors and Business Development Teams

Manage document storage and version control within the proposal process in order for various teams to have relevant documentation readily available for completion and future reference

Oversee the final review production sign-off and submission of proposal

Collaborate with Graphic Design to oversee the production of graphics charts and other visuals to align with the clients requirements and branding

Liaise with departments such as HR Finance Legal and Compliance for accurate responses and firm policies for submission

Work with the respective KM teams to ensure relevant and up-to-date documents & collaterals are available and in the correct format and branding

Work with the Solution & Proposal teams to maintain a record of bids responded and which business we have won/lost

Compile bid statistics and metrics tracking & reporting such as:

o Time taken to respond

o Resource and other utilization statistics

o Identify improvement areas to close bid response drafts faster

Review knowledge base and proposal baselines to provide initial draft / response options based on the RFPs requirements

Capture Proposal teams feedback on completed drafts

Key skills

8-10 years of relevant experience in a professional services firm

Excellent written verbal and interpersonal communications and presentation skills

Strong project management capabilities in order to plan organize and oversee complex processes from start to finish

Collaborative with exceptional stakeholder management skills including the ability to communicate directly and clearly while motivating cross-functional teams to meet deadlines

Strong research and analysis skills proficient in gathering and synthesizing relevant information to support client requests

Proficiency and confidence with various platforms and online tools such as MS Office suite SharePoint etc.

Proactive and resourceful able to problem solve for unexpected challenges or questions that arise during the proposal process

Strategic thinking to align bid teams inputs with client needs and efficiently allocate resources throughout the proposal process enhancing the JLLs competitive position

High attention to detail ability to conduct final formatting spelling and consistent tone reviews with consistent high-quality deliverables

Able to work on strict turnaround times

Able to quickly understand complex processes and create process/data-flow/systems maps (process mapping and documentation)

Highly organized and able to manage multiple tasks deadlines and competing priorities

Employee specification

Post-Graduate

Experience in Bid Management / Support from a reputed firm

Experience of working in Bid Management in the technology industry and/or for Enterprise-level clients is a plus

Someone who is organized and resourceful and can effectively project manage the bid process particularly around setting strict deadlines and holding stakeholders accountable

Has experience in confidently managing competing priorities of stakeholder sitting across regions

Knowledge/Content Management experience will be a plus

Location:

Scheduled Weekly Hours:

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If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

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