Senior Event Executive

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Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them tothrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Job Description

Title: Coordinator GPS India Events
Location: Bangalore India
Reports to: Manager APAC Events (Singapore)

Role Summary

Supports GPS India Events and India GPS Operations teams by coordinating event operations at client locations. Manages event intakes registration communications vendors and reporting through event management tools to ensure consistent high-quality event delivery.

Key Responsibilities

Event Operations & Technology

Support Event Specialists with event intakes event order tools and post-event records.
Build and manage event registrations/sites (Eventurf); handle attendee inquiries.
Flag inconsistencies and maintain clean event documentation.
Coordinate event set-ups and tear-downs including catering AV janitorial and security.
Conduct space walkthroughs to ensure event readiness.
Support event budgeting and actuals tracking.
Prepare materials notes and follow-ups for planning and operational meetings.
Maintain event trackers reports and databases.

Stakeholder & Vendor Coordination

Partner with Event Specialists and cross-functional teams (Legal Facilities IT/AV Finance Security).
Liaise with vendors to ensure smooth service delivery.
Support procurement vendor onboarding contracting and vendor management.
Track and consolidate event financials.
Escalate vendor performance issues risks or inconsistencies early.

Event Communications and Reporting Support

Draft internal communications signage and post-event materials (recaps and video content) using Adobe Express/Canva.
Design and format event communications (invitations digital posters EDMs stakeholder updates).
Localize regional templates while maintaining client brand tone and standards.
Support presentations reports and visual materials for event planning and leadership updates.
Maintain documentation and templates for consistent event delivery.

Qualifications

Required

24 years of experience in events operations hospitality or administration.
Strong attention to detail organizational skills and clear communication in English.
Ability to manage multiple priorities and work flexible hours.
Comfort with Cvent Momentus Canva or Adobe Express.

Preferred

Experience with event registration systems and attendee management.
Familiarity with Adobe Express Canva and PowerPoint.
Prior exposure to corporate or multi-stakeholder events.
5 years of experience in events/hospitality/program management with leadership exposure.
Proficiency in Microsoft Office.

What Success Looks Like

Registration and attendee management run smoothly.
Event records are clean complete and execution-ready.
Communications are clear on-brand and locally relevant.
Budgets and expenses are tracked accurately; vendor onboarding is smooth.
Events are delivered consistently with strong stakeholder satisfaction.
Post-event reporting and feedback drive continuous improvement.

Location:

Scheduled Weekly Hours:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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