Purchase Executive (Imports)

Job Description - Purchase Executive (Imports)
Position
Purchase Executive - Imports
Department
Supply Chain Management / Procurement
Location
Pune India (or as applicable)
Reporting To
Purchase Manager / SCM Manager

Key Responsibilities
Procurement & Supplier Management

Execute purchase orders for imported materials as per production and business requirements.

Coordinate with overseas suppliers for quotations order confirmations shipment schedules and documentation.

Negotiate pricing lead times payment terms and delivery schedules.

Monitor supplier performance related to quality cost and delivery.

Maintain strong relationships with global suppliers to ensure uninterrupted supply.
Import Operations

Handle end-to-end import procurement processes from RFQ to material receipt.

Track shipments and ensure on-time deliveries.

Coordinate with freight forwarders CHA (Custom House Agents) shipping lines and logistics providers.

Review and verify import documentation such as:
o
Commercial Invoice
o
Packing List
o
Bill of Lading / Airway Bill
o
Certificate of Origin
o
Insurance Documents
o
Import Licenses (if applicable)
Customs & Compliance

Ensure compliance with import regulations customs requirements and company policies.

Support customs clearance activities and resolve documentation-related issues.

Monitor changes in DGFT Customs and international trade regulations.

Maintain records for audits and statutory compliance.
Inventory & Planning Coordination

Coordinate with planning production stores and logistics teams to ensure material availability.

Monitor inventory levels and initiate procurement actions to avoid stock-outs.

Follow up on open purchase orders and expedite critical shipments.
Cost Management

Analyze landed costs including freight duty insurance and other import-related expenses.

Identify opportunities for cost reduction and process improvements.

Support annual budgeting and procurement cost-saving initiatives.
ERP & Documentation

Create and manage purchase orders in ERP systems (SAP Oracle Microsoft Dynamics etc.).

Maintain accurate procurement records supplier databases and import documentation.

Prepare procurement and import status reports.
Qualifications

Bachelors Degree in Commerce Engineering Supply Chain Business Administration or related field.

Diploma/Certification in Import-Export Management will be an added advantage.
Experience

3-6 years of experience in Procurement/Purchasing.

Minimum 2 years of experience handling import procurement activities.

Experience in manufacturing industrial automation engineering automotive or machinery industries preferred.
Required Skills
Technical Skills

Knowledge of international procurement processes.

Understanding of Incoterms (EXW FCA FOB CFR CIF DDP etc.).

Knowledge of import documentation and customs clearance procedures.

Understanding of HS Codes duty structures and landed cost calculations.

Proficiency in ERP systems such as SAP MM.

Good knowledge of MS Excel and reporting tools.

Required Skills:

Purchase OrdersPricing AnalysisRFQ Development