Publication Operations Manager

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Role Objectives:

Ensure scientific and Medical input is properly aligned and reviewed and that timelines and dependencies across Medical regulatory legal and commercial stakeholders are proactively managed to enable accurate compliant and timely external communications

Responsible for coordinating the operational and cross-functional workflows that support data-driven press releases and broader publication activities

Key Responsibilities:

Cross-Functional Publication Coordination

Coordinate publication-related timelines and dependencies across Medical regulatory legal and commercial stakeholders to ensure aligned on-time delivery

Maintain visibility of interdependencies between publications press releases congress activities and related content escalating conflicts or bottlenecks as needed

Maintain accurate traceable documentation of approvals sign-offs and review status across functions

Press Release Coordination

Coordinate the collection and integration of Medical/scientific input into strategic press releases

Facilitate Medical review cycles for press release content ensuring scientific accuracy and consistency with approved data labeling and messaging

Collaborate with Corporate Comms to track press release development timelines against congress dates publication embargoes and corporate disclosure requirements flagging risks proactively

Serve as a coordination point between Medical/scientific contributors and communications teams to resolve open questions or content gaps

Process & Quality Management

Ensure all coordination activities adhere to Takedas compliance regulatory and quality standards including appropriate documentation and audit trails

Identify opportunities to streamline cross-functional review and coordination processes to reduce cycle times and improve consistency

Collaboration

Closely support the GCM Sci Comms Content Team Lead and Congress Team Lead aligning publication operations activities with broader Scientific Communications priorities

Liaise with Global and GCM Data Dissemination teams Medical Content Factory Development team (Content Hub) and other GCM Sci Comms & Pubs functions to ensure integrated planning and execution

Build strong working relationships with regulatory legal and commercial counterparts to facilitate efficient well-coordinated review cycles

Qualifications:

Experience: Overall >5 years of related work experience; >3 years of experience in Medical affairs Medical communications publications or related operational role within pharmaceutical/biotech industry; experience coordinating cross-functional review processes involving Medical regulatory legal and/or commercial stakeholders; prior exposure to press release development or corporate/scientific communications processes is a plus

Technical skills:

Strong project management and coordination skills with the ability to manage multiple concurrent timelines and stakeholders

Excellent organizational skills and high attention to detail particularly around documentation and traceability

Strong interpersonal and communication skills with the ability to influence and align stakeholders across functions

Strong understanding of publication guidelines (ICMJE GPP) pharmaceutical compliance regulatory and legal review requirements related to external communications

Ability to work effectively and manage tight timelines

Proficiency in iEnvision and with tracking/project management tools (e.g. Smartsheet Excel or similar) for timeline and dependency management

Education: A Medical scientific pharmacy life sciences public health Medical communications or related degree is required; an advanced degree (PharmD MSc PhD) preferred

Languages: Fluent English required; additional languages advantageous