Project Coordinator
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Job Summary
About Zeeco:
Zeeco is a global leader in advanced combustion and environmental solutions serving the oil & gas petrochemical refining LNG power and process industries. With engineering excellence at its core Zeeco designs and manufactures world-class burners flares thermal oxidizers vapor control systems and incineration technologies for customers across the globe.
We are seeking a highly organized and detail-oriented Project Coordinatorto support our engineering and project execution teams by ensuring accurate control management and distribution of technical documentation throughout the project lifecycle.
Key Responsibilities:
- Maintain and administer the Document Control Index (DCI) for multiple engineering and project execution activities.
- Upload download issue and track project documentation through various client document management portals in accordance with contractual requirements.
- Organize and maintain project documentation including purchase order specifications engineering deliverables vendor documents drawings and technical records.
- Review client comments prepare Comment Resolution Sheets (CRS) coordinate with engineering teams and monitor document status through final approval.
- Prepare bid tabulations by evaluating vendor quotations and assist in generating Purchase Orders based on finalized commercial agreements.
- Prepare project status presentations and progress reports using inputs received from Project Engineers and Project Managers.
- Perform basic drafting corrections prepare Instructions of Manufacturing (IOMs) and ensure high-quality document formatting and editing.
- Ensure the accurate storage retrieval revision control and distribution of engineering drawings technical documents specifications and project records.
- Standardize classify and archive engineering documentation to facilitate efficient document retrieval and regulatory compliance.
- Coordinate the issuance and receipt of documents between internal engineering teams clients vendors consultants and third-party agencies.
- Continuously improve document control processes and support implementation of best practices within Electronic Document Management Systems (EDMS).
- Work with ERP platforms such as SAP or SAGE to support engineering and procurement documentation workflows.
- Maintain strict confidentiality of technical commercial and contractual information.
- Coordinate proactively with cross-functional teams to ensure timely submission review and approval of project documentation.
Qualifications and Experience:
Qualifications
- Bachelors Degree or Diploma in:
- BBA
- BMS/BBS
- BA
- Engineering (preferred)
- Or an equivalent qualification.
Experience
- 3 to 10 years of experience in Document Control Engineering Documentation Project Coordination or Technical Administration within an engineering or EPC environment.
Technical Skills:
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint and Teams).
- Working knowledge of Electronic Document Management Systems (EDMS).
- Experience with SAP SAGE or other ERP platforms.
- Basic knowledge of AutoCAD for document and drawing corrections.
- Strong document numbering revision control transmittal management and document tracking skills.
- Excellent typing formatting and document editing abilities.
Preferred Industry Background:
Candidates from the following industries will be preferred:
- Oil & Gas
- EPC
- Petrochemical
- Refining
- Power
- Heavy Engineering
- Industrial Manufacturing
Desired Competencies:
- Exceptional attention to detail and organizational skills.
- Strong written and verbal communication skills in English.
- Excellent coordination stakeholder management and follow-up abilities.
- Ability to manage multiple projects and meet stringent deadlines.
- High level of professionalism integrity and confidentiality.
- Self-driven with a proactive approach toward process improvement and operational excellence.
Required Experience:
IC
About Company
With thousands of installations worldwide, Zeeco is the number one choice for combustion and environmental solutions, field services, aftermarket parts, and rental equipment.
