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Role: Program Coordinator (PMO)

Duration: 12 Months (Fixed-Term)

Location: Bangalore

Role Overview

The Program Coordinator (PMO) will support the execution of a large-scale global HR Digital Transformation program. This role will help drive structured program delivery ensure transparency of progress and enable effective coordination across multiple workstreams.

This position is ideal for a junior to mid-level professional who can operate with guidance ensuring governance processes run efficiently program data remains accurate and teams stay aligned on priorities breakthroughs and deliverables.

Key Responsibilities:

Program Coordination & Support

• Partner with Program and Project Managers in coordinating day-to-day program activities across multiple workstreams with global stakeholders
• Track progress against key program achievements and highlight variances or gaps
• Track and manage program interdependencies across workstreams

Governance & Reporting Support

Support weekly program reporting & governance cycles by:

• Orchestrating updates from workstream leads & project managers
• Ensuring that inputs are put into standard templates for weekly program meetings
• Preparing draft program status reports and dashboards
• Maintain and update overall program plan and milestone trackers to reflect current delivery status
• Ensure consistency and accuracy of reporting data

RAID Tracking & Follow-Up

• Own and maintain the program level RAID (Risks Actions Issues Dependencies) log in SharePoint including conducting regular audits
• Follow up with owners to ensure updates are current and actions are progressing
• Highlight overdue or high-risk items to the Program Manager / Director
• Support structured escalation where needed

Meeting Coordination

• Schedule and coordinate recurring program level meetings and ad-hoc workstream meetings
• Prepare meeting agendas in advance and working files and capture clear meeting notes decisions and action items
• Maintain action trackers and follow up to ensure timely closure
• Support smooth communication across globally distributed teams

Documentation & Administration

Maintain program documentation including:

• Status reports and governance artifacts
• Meeting records and decision logs
• Ensure all materials are stored in the correct locations with proper version control
• Support general PMO administrative activities (e.g. templates trackers access coordination)

Team Support & Onboarding

• Support onboarding of new team members (access materials orientation)
• Assist with coordinating tools access and documentation
• Provide general operational support to enable efficient program execution

Qualifications

Education

• Project management certifications or equivalent experience in Business Administration Project Management Information Technology Human Resources or a related field
• Equivalent combination of education and relevant project coordination or PMO experience may also be considered
• PMO project management or governance-related certification is an advantage
• Preferred to be J&J FPX Certified

Experience and Skills Required:

Experience

• 25 years of experience in a project coordination PMO or program support role
• Experience working in structured project environments with formal reporting and tracking
• Exposure to multi-stakeholder or cross-functional programs is helpful

Skills

• Strong interpersonal and coordination skills
• Proficiency in Microsoft Office (Excel PowerPoint) and collaboration tools (e.g. SharePoint)
• Good written and verbal communication skills
• Strong ability to manage structured reporting trackers and documentation with high accuracy and deliver to deadlines
• Strong follow-up discipline and attention to detail

Preferred:

• Experience in PMO or governance support roles
• Familiarity with RAID tracking and structured reporting processes
• Exposure to digital transformation HR or enterprise programs

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin or protected veteran status and will not be discriminated against on the basis of disability.

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