Portfolio PMO Co-ordinator

Job Opportunity

We have an exciting opportunity for a Project Coordinator to join our Portfolios Programme Management Office (PPMO) team. This role will support project and programme governance across global portfolios ensuring projects follow the Product Lifecycle Process (PLP) and are delivered in line with established standards and business practices.

Working closely with project managers programme managers product managers and key stakeholders you will play an important role in supporting reporting documentation administration project controls and continuous improvement activities across the business.

What You Will Be Doing

• Support project and programme teams in the application of the Product Lifecycle Process (PLP) across global portfolios.
• Assist with project governance activities by monitoring project/programme progress reporting milestones finances and key deliverables.
• Support global programme reporting cycles reviews and communications to ensure timely and accurate reporting.
• Coordinate PLP Gate Review Triage activities and arrange review meetings in accordance with PPMO work instructions.
• Maintain and support the Portfolio of Record (PoR) including project/programme financials milestones progress updates and issue resolution tracking.
• Provide support to Project Offices and Project Controllers/Coordinators throughout the project lifecycle from initiation through to close-out.
• Manage the PPMO mailbox and ensure stakeholder requests are acknowledged and supported within agreed timelines.
• Coordinate and maintain the PPMO calendar meeting schedules invitations distribution lists and attendance tracking.
• Complete routine administrative activities including raising purchase requisitions maintaining registers preparing meeting materials capturing meeting minutes and updating documentation.
• Create and maintain reports presentations training materials and communications to support the PPMO team.
• Maintain document repositories and stakeholder matrices ensuring information remains accurate and up to date.
• Support continuous improvement and change management initiatives under the guidance of the Technology Programmes Operational Excellence Director and PPMO team.
• Promote the consistent application of standardised project controls and PLP processes across the business.

Qualifications :

What Youll Bring

• 24 years of experience in a Project Coordinator PMO Project Administration Project Controls or similar project support role.
• HNC qualification or equivalent in a relevant discipline such as Business Project Management Technology or Engineering.
• Understanding of cost management data management and reporting methodologies.
• Awareness of planning methodologies project controls and earned value management concepts.
• Strong administrative experience supporting stakeholders at different levels of seniority.
• Good experience with MS SharePoint Lists.
• Strong organisational skills with a focus on completing tasks and delivering results.
• Exposure to project planning cost control risk management and change management within a project environment.
• Awareness of forecasting estimating scheduling and resource management principles.
• Strong verbal and written communication skills with the ability to build effective working relationships.
• Ability to produce clear and concise meeting minutes and project documentation.
• Good analytical and problem-solving skills with an understanding of how data supports decision-making.
• High attention to detail and the ability to work independently with minimal supervision.
• Ability to work effectively in a multicultural matrix environment.
• English language proficiency at C1 level (verbal and written).

Nice to Have

• Awareness of data science and business intelligence technologies.
• Exposure to continuous improvement initiatives and change management activities.
• Understanding of product development including product introduction enhancement and sustaining activities.
• Appreciation of complex integrated technology-based sensor systems.
• Knowledge of critical path analysis risk tracking corrective action planning and project reporting practices.

Additional Information :

We offer

Join us and well help build your career with excellent training and opportunities for career growth across the business both locally and globally. Youll experience an inclusive environment with strong leadership and a focus on safety and wellbeing. Youll also have the flexibility to choose from a wide range of benefits to suit your lifestyle offering you and your family support from a health and wellbeing financial and lifestyle perspective.

Join us and work for a world-leader with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color religion sex sexual orientation gender identity national origin economic status disability age or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics where we celebrate support and embrace diversity.

At no time during the hiring process will Smiths Detection nor any of our recruitment partners ever request payment to enable participation including but not limited to interviews or testing. Avoid fraudulent requests by applying jobs directly through our careers website.

Remote Work :

No

Employment Type :

Full-time