Manager – Tendering & Contracts

Department: Tendering / Business Acquisition
Position: Manager – Tendering & Contracts
Experience: As per company requirements
Location: As per company requirements
Reporting To: Business Acquisition Manager

The Manager – Tendering & Contracts will be responsible for managing the end-to-end government tendering process through the Government e-Marketplace (GeM) portal. The role involves identifying relevant tender opportunities reviewing eligibility and compliance requirements preparing technical and financial bid documents coordinating with internal departments and ensuring accurate and timely bid submission. The position will also manage tender documentation track bid status coordinate clarifications and support management in bid evaluation and contract-related activities.

• Monitor the GeM portal daily to identify relevant tenders aligned with the company's business objectives.

• Evaluate tender opportunities based on eligibility criteria scope of work commercial viability and submission timelines.

• Track tender notifications corrigenda amendments and updates issued by the tendering authorities.

• Maintain a tender pipeline and share relevant opportunities with management.

• Prepare compile review and format technical and financial bid documents as per tender requirements.

• Collect and organize company documents statutory certificates eligibility proofs declarations and other supporting documents.

• Ensure bid documents are complete accurate properly formatted and aligned with tender specifications.

• Coordinate the preparation of technical proposals commercial quotations and other required submissions.

• Review tender documents to understand eligibility conditions technical specifications scope of work and submission requirements.

• Ensure compliance with GeM guidelines government procurement procedures statutory requirements and tender-specific conditions.

• Identify deviations missing documents risks and potential disqualification factors before submission.

• Ensure all mandatory declarations certificates and supporting documents are valid and up to date.

• Coordinate with Finance Legal Operations Procurement and other relevant departments to obtain required information pricing inputs certificates and approvals.

• Work closely with the Business Acquisition Manager to review tender requirements and assess bid feasibility.

• Facilitate internal discussions on technical specifications commercial terms costing and submission strategy.

• Obtain necessary management approvals before final bid submission.

• Manage end-to-end tender submission activities on the GeM portal including bid search document uploads form completion and final submission.

• Verify all uploaded documents and entered information before submitting bids.

• Ensure timely submission of bids within prescribed deadlines.

• Maintain submission acknowledgements and records for future reference.

• Resolve portal-related issues and coordinate with the relevant support teams when required.

• Monitor the status of submitted bids including technical evaluation financial evaluation results and award updates.

• Respond to clarification requests and queries from tendering authorities in coordination with the concerned departments.

• Track corrigenda revised deadlines and additional document requirements.

• Provide regular updates to management on bid status pending actions and outcomes.

• Maintain an organized repository of tender documents submitted bids correspondence approvals and supporting records.

• Review contract documents purchase orders work orders and award-related documentation as required.

• Coordinate with internal teams to track contractual obligations deliverables validity periods and important deadlines.

• Ensure proper documentation and record retention for audit compliance and future reference.

• Analyze tender requirements commercial terms pricing structures and cost inputs to support informed bidding decisions.

• Prepare tender trackers bid status reports opportunity summaries and management updates.

• Maintain records of submitted tenders successful bids unsuccessful bids and reasons for rejection wherever available.

• Support management in evaluating tender performance and identifying opportunities to improve bid success rates.

• Bachelor's degree in Commerce Business Administration Engineering or a related discipline.

• Relevant experience in tendering government procurement GeM portal operations and bid management.

• Strong working knowledge of the GeM portal including tender search document upload bid submission and bid tracking.

• Understanding of government tendering procedures procurement norms eligibility criteria and compliance requirements.

• Ability to prepare and review technical and financial bid documents.

• Proficiency in MS Office particularly Excel and Word along with PDF editing and document management tools.

• Strong analytical documentation coordination and problem-solving skills.

• Excellent written communication and attention to detail.

• Strong organizational and time-management skills with the ability to meet strict tender deadlines.

• Ability to coordinate with multiple departments and manage multiple tenders simultaneously.

• End-to-end tender and bid management

• GeM portal operations

• Government procurement and compliance

• Technical and commercial bid preparation

• Contract documentation and record management

• Cost analysis and bid evaluation

• Cross-functional coordination

• Deadline management and accuracy

• Reporting and analytical skills

Required Skills:

Government e-Marketplace (GeM) portal operations Tender identification Tender compliance Bid document preparation Technical bid preparation Financial bid preparation Government procurement procedures Statutory compliance Document management Contract documentation Bid submission Bid tracking Bid follow-up Tender pipeline management Cross-functional coordination Internal approvals Cost analysis Commercial bid preparation Deadline management Analytical skills Problem-solving skills Written communication Attention to detail Organizational skills Time-management MS Office Excel Word PDF editing Reporting Documentation Government tendering procedures Procurement norms Eligibility criteria Coordination with multiple departments