Junior Associate Company Secretarial and Legal

Job Description: Junior Associate Company Secretarial & Legal

Company Overview

Ubifly Technologies Private Limited (The ePlane Company) is an ultra-advanced deep-tech aviation company pioneering electric vertical takeoff and landing (eVTOL) architectures to redefine urban air mobility. We are looking for a highly motivated dual-qualified junior professional to anchor our legal compliance contract management and secretarial tracks.

Position Summary

• Job Title: Junior Associate Company Secretarial & Legal
  
• Location: Chennai India (On-site)
  
• Department: Legal & Compliance
  
• Experience Level: 02 years (Entry-level / Post-qualification)
  
• Remuneration: Competitive CTC commensurate with qualification and experience
  

Job Purpose

The ideal candidate will manage a dual portfolio cutting across corporate secretarial governance and commercial legal workflows. Working closely with senior leadership and external legal counsels you will ensure the company remains fully compliant with the Indian Companies Act 2013 while proactively shielding the organization from commercial risks through meticulous contract management and legal research.

Key Responsibilities

1. Company Secretarial & Corporate Governance (Primary)

• Board & General Meetings: Assist in organizing Board Meetings Committee Meetings and Annual General Meetings (AGMs); draft comprehensive agendas clear notices detailed board notes and precise minutes.
  
• Statutory Filings: Prepare and file necessary statutory forms and annual returns (including Form AOC-4 MGT-7 PAS-3 etc.) with the Registrar of Companies (RoC) via the MCA portal.
  
• Registers & Records: Maintain and update statutory registers required by law including the Register of Directors Shareholding Allotments and Register of Loans & Investments (Form MBP-2).
  
• Corporate Restructuring: Assist in compliance frameworks involving capital changes share subdivisions ESOP tracking administration and corporate filings for subsidiary frameworks.
  

2. Commercial Contracts & Drafting (Secondary)

• Contract Management: Review draft and negotiate baseline commercial agreements including Non-Disclosure Agreements (NDAs) Vendor Purchase Orders Master Supply Agreements (MSAs) and consulting contracts.
  
• Template Standardization: Maintain and continuously update the companys internal repository of template legal agreements and boilerplate vendor compliance parameters.
  
• Conditionality Tracking: Monitor performance milestones technical gates and contract execution paths to ensure cross-functional alignment before financial payouts are triggered.
  

3. Legal Research & Advisory (Secondary)

• Regulatory Tracking: Conduct ongoing research into company law contract law compliance requirements etc.
  
• Litigation Monitoring: Draft summaries compile tracking documents and coordinate case briefs for ongoing commercial or contractual civil disputes.
  

4. Intellectual Property (IP) & Patent Coordination (Secondary)

• Invention Disclosure Management: Coordinate closely with the core engineering and R&D teams to capture document and securely log internal Invention Disclosure Forms (IDFs) for new eVTOL subsystems.
  
• Patent File Coordination: Act as the primary internal point of contact for external patent attorneys and IP law firms; compile technical documentation and track the end-to-end lifecycle of patent applications.
  
• Timeline & Docket Tracking: Maintain the companys internal IP master docket; proactively track critical statutory deadlines including provisional-to-complete filing windows request for examination (RFE) dates and Office Action responses.
  
• Prior Art & Landscaping Assistance: Conduct preliminary prior art novelty and freedom-to-operate (FTO) searches using open-source and specialized patent databases (like Google Patents InPASS Espacenet) to assist senior leadership in development strategies.
  
• Trademark & Design Maintenance: Support filings evidence compilations and renewal tracks for corporate trademarks brand assets and industrial design registrations.
  

Qualifications & Educational Background

• Mandatory Dual Qualification:
  

(i)Associate Member of the Institute of Company Secretaries of India (ACS / CS Qualification); (ii)Bachelor of Laws (LLB) from a recognized university.

• Candidates awaiting their final membership numbers but having cleared all professional stages are welcome to apply.
  

Key Skills & Competencies

• Core Legal Knowledge: Strong grasp of the Companies Act 2013 Indian Contract Act 1872 and related secretarial standards (SS-1 and SS-2).
  
• Drafting and Communication: Excellent command of written and spoken English with the ability to translate complex statutory requirements into clear scannable legal narratives.
  
• Research Orientation: Sharp diagnostic abilities using legal databases (such as Manupatra SCC Online or MCA updates) to pull relevant case laws and compliance rulings.
  
• Diligence and Accuracy: Uncompromising eye for detail when evaluating numbers across cap tables board resolutions and transaction documents.
  
• Attitude: A high degree of curiosity a sharp learning curve and a collaborative spirit suited for a fast-growing innovative deep-tech environment.