HR BP (UK & Ireland Region)

We are seeking a proactive Senior Consultant HR to act as the administrative anchor for our UK&I region. Working closely with our UK-based HR team you will ensure our employee data is flawless our compliance is watertight and our day-to-day HR processes run like clockwork.

What Youll Do:

• Process & Compliance Management: Own Right to Work (RTW) trackers conduct routine personnel file audits and RTW checks for all our new starters and strictly adhere to GDPR guidelines when handling sensitive data.

• The Ultimate Chaser: Monitor probation timelines and mandatory training compliance proactively chasing employees and line managers to ensure completion.

• Lifecycle & Surveys: Coordinate onboarding workflows manage exit tracking and take full ownership of our survey framework (onboarding 5-month 18-month surveys etc.) compiling weekly data reports.

• Benefits & Admin Liaison: Administer our EV scheme and benefits platform coordinate health insurance enrollments and collate cross-departmental exit recovery updates for our C&B team.

• Coordination & Comms: Schedule and host wellness webinars (introducing guest speakers) organize remote virtual Fun Friday events and circulate internal communications.

What We Are Looking For:

• Experience: 8-10 years in HR Administration/Operations with solid experience directly supporting a UK and/or Ireland workforce.

• Skills: High-level organization a polite yet assertive approach to chasing deadlines strong competency in G-Suite platforms as well as MS Suite and strong reporting skills for data tracking.

• Hours: 9:00 AM to 6:00 PM UK Time on a permanent basis.

Job Specification

Job Title: Senior Consultant HR (UK&I)

Reports To: UK&I HR Manager

Core Purpose of the Role:

To provide comprehensive highly organized administrative and operational support to the UK&I workforce. The successful candidate will ensure 100% data accuracy maintain compliance across all employee touchpoints coordinate benefits and track lifecycle milestones through rigorous reporting and follow-ups.

Key Responsibilities:

1. Compliance Audits & Data Security

• Maintain and monitor the Right to Work (RTW) tracker for UK&I.

• Conduct regular audits of personnel files (P-files) to ensure all mandatory compliance documents are present.

• GDPR Compliance: Ensure strict adherence to GDPR and data protection guidelines when handling storing and transferring all employee records and sensitive personal data.

• Conduct initial file-gathering and administrative prep for official company accreditations.

• Prepare various presentations documents and reports utilising both G-Suite and MS Suite.

2. Tracking Chasing & Survey Analytics

• Probation Tracking: Check system reports to identify due probations; proactively chase line managers and employees to ensure timely completion within the system.

• Training Compliance: Monitor mandatory training modules for UK&I and chase employees to ensure 100% compliance.

• Survey Ownership: Manage the distribution and tracking of all milestone surveys (Onboarding 5-month 18-month Offboarding etc.).

• Reporting: Analyze survey data and prepare a concise weekly report on completion rates and feedback trends.

3. Employee Lifecycle & Benefits Coordination

• Onboarding: Send welcome mailers conduct RTW checks gather onboarding documentation and set up new starters on training modules.

• Offboarding & Recoveries: Track exits email relevant departments to collate potential financial recoveries and share consolidated updates directly with the Compensation & Benefits (C&B) team.

• Benefits Admin: Assist with day-to-day admin for the Electric Vehicle (EV) scheme and benefits platform. Coordinate UK health insurance enrollments and cross-check Irish health insurance invoices.

• Payroll & Leave Support: Validate headcount details maintain the long-leave tracker and collate and transfer monthly onboarding documentation to the C&B team.

4. Engagement Events & Communications

• Wellbeing Webinars: Coordinate schedules send out invitations introduce external/internal speakers and host the sessions.

• Culture: Organise and facilitate fun remote virtual Friday events for all accounts; save all event media on the HR SharePoint.

• Communications: Circulate regular pre-approved internal communications regarding wellbeing POSH and general HR updates.

• Policy Maintenance: Periodically review internal UK HR policies and handbooks to ensure formatting is clean links work and references to benefit platforms remain accurate.

• Connect at least once per quarter with mapped employees to maintain an open HR touchpoint.

• Liaise with the wider business to process Rewards & Recognition (R&R) admin.