Facilities & Corporate Services Analyst

Lets be #BrilliantTogether

ISS STOXX is growing! We are seeking an experienced Facilities & Corporate Services Analyst to join our Corporate Services team in Mumbai.

Overview:

The role purpose is to ensure smooth day-to-day administrative operations of the office by managing facilities vendor coordination employee services and compliance requirements while supporting business continuity and workplace efficiency.

Responsibilities:

1. Office Administration & Operations

• Manage day-to-day office operations and ensure a well-maintained workplace

• Oversee housekeeping pantry security and front office services

• Monitor office consumables stationery and asset inventory

• Ensure workplace hygiene safety and professional standards
  

2. Vendor Management

• Coordinate with facility vendors (housekeeping security AMC providers etc.)

• Track vendor performance against SLAs/KPIs

• Process invoices maintain records and ensure timely payments

• Support vendor onboarding and contract documentation
  

3. Facilities Coordination

• Assist in maintenance activities including electrical HVAC plumbing and civil work

• Raise service requests and follow up for timely closure

• Maintain logs for equipment repairs and preventive maintenance schedules
  

4. Employee Services & Support

• Address employee queries related to admin/facilities services

• Support seating arrangements workstation readiness and office moves

• Coordinate travel desk courier services and meeting room bookings
  

5. Compliance & Documentation

• Maintain statutory and compliance records (as applicable)

• Support audit readiness (EHS internal audits etc.)

• Ensure adherence to company policies health & safety standards
  

6. Event & Logistics Coordination

• Assist in organizing internal events meetings and conferences

• Coordinate logistics vendor arrangements and budgets for events
  

7. MIS & Reporting

• Maintain reports on admin expenses vendor performance and asset tracking

• Track budgets and highlight variances

• Prepare periodic dashboards for management review
  

Key Skills & Competencies

• Strong coordination and multitasking abilities

• Vendor management and negotiation skills

• Good communication and interpersonal skills

• Basic knowledge of facilities management practices

• Attention to detail and problem-solving mindset

• Proficiency in MS Office (Excel Word PowerPoint)
  

Qualifications:

Education:

• Graduate in any discipline (preferred: Administration / Management / Commerce)

• Additional certification in Facilities Management (optional advantage)

Experience:

• 25 years in administration / facilities / corporate services

• Experience in corporate office environments preferred (IT BFSI GCC etc.)

#Associate
#Other

#LI-AS1

What You Can Expect from Us

At ISS STOXX our people are our driving force. We are committed to building a culture that values diverse skills perspectives and experiences. We hire the best talent in our industry and empower them with the resources support and opportunities to growprofessionally and personally.

Together we foster an environment that fuels creativity drives innovation and shapes our future success.

Lets empower collaborate and inspire.

Lets be #BrilliantTogether.

About ISS STOXX

ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985 we offer top-notch benchmark and custom indices globally helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance sustainability cyber risk and fund intelligence. Majority-owned by Deutsche Börse Group ISS STOXX has over 3400 professionals in 33 locations worldwide serving around 6400 clients including institutional investors and companies focused on ESG cyber and governance risk. Clients trust our expertise to make informed decisions for their stakeholders benefit.

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Institutional Shareholder Services (ISS) is committed to fostering cultivating and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race color ethnicity creed religion sex age height weight citizenship status national origin social origin sexual orientation gender identity or gender expression pregnancy status marital status familial status mental or physical disability veteran status military service or status genetic information or any other characteristic protected by law (referred to as protected status). All activities including but not limited to recruiting and hiring recruitment advertising promotions performance appraisals training job assignments compensation demotions transfers terminations (including layoffs) benefits and other terms conditions and privileges of employment are and will be administered on a non-discriminatory basis consistent with all applicable federal state and local requirements.