Export Ops Accountant (Zoho Books)
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Job Summary
We are looking for an Export Ops Accountant (Zoho Books) to support our growing international pharma export business. This role combines accounts export operations compliance and client coordination responsibilities. The ideal candidate should have experience in accounting export documentation GST compliance and Zoho Books along with strong organizational and communication skills.
Key Responsibilities:
Accounts & Finance
- Maintain books of accounts in Zoho Books including invoices receipts expenses and bank reconciliations.
- Coordinate with the CA for GST filings TDS returns audits and compliance activities.
- Track receivables and follow up with domestic and international clients.
- Coordinate foreign remittances and FIRC issuance with banking partners.
- Maintain eBRC documentation and support RoDTEP-related activities.
- Prepare monthly MIS reports including P&L and cash flow summaries.
Export Operations & Documentation
- Prepare and maintain export documents including:
- Commercial Invoices
- Packing Lists
- Shipping Bills
- Certificates of Origin
- COA and supporting compliance documents
- Coordinate shipments with freight forwarders and courier partners.
- Track AWBs delivery status and shipment-related issues.
- Manage DGFT-related activities including IEC LUT renewals and export compliance.
Client & Internal Coordination
- Maintain accurate records in Zoho CRM.
- Assist with quotations and order confirmation processes.
- Coordinate with internal teams to ensure timely order execution.
- Handle client communication related to orders dispatch and documentation.
Administrative Support
- Support travel arrangements conference registrations visas hotels and itineraries.
- Maintain contracts NDAs certifications and operational records.
- Assist in coordinating international pharma conferences and business events.
- 1-3 years of experience in Accounts Export Operations Finance Coordination or a similar role.
- Working knowledge of GST TDS export invoicing and compliance processes.
- Hands-on experience with Zoho Books Tally Excel or similar accounting tools.
- Strong written and verbal English communication skills.
- Excellent organizational skills and attention to detail.
- Ability to work independently and take ownership of responsibilities.
- Exposure to international business and export operations.
- High-ownership role with direct interaction with the founder.
- Opportunity to work with global pharma clients and export markets.
- Strong career growth path in Operations Finance and Business Management.
Required Skills:
Key Responsibilities: Accounts & Finance Maintain books of accounts in Zoho Books including invoices receipts expenses and bank reconciliations. Coordinate with the CA for GST filings TDS returns audits and compliance activities. Track receivables and follow up with domestic and international clients. Coordinate foreign remittances and FIRC issuance with banking partners. Maintain eBRC documentation and support RoDTEP-related activities. Prepare monthly MIS reports including P&L and cash flow summaries. Export Operations & Documentation Prepare and maintain export documents including: Commercial Invoices Packing Lists Shipping Bills Certificates of Origin COA and supporting compliance documents Coordinate shipments with freight forwarders and courier partners. Track AWBs delivery status and shipment-related issues. Manage DGFT-related activities including IEC LUT renewals and export compliance. Client & Internal Coordination Maintain accurate records in Zoho CRM. Assist with quotations and order confirmation processes. Coordinate with internal teams to ensure timely order execution. Handle client communication related to orders dispatch and documentation. Administrative Support Support travel arrangements conference registrations visas hotels and itineraries. Maintain contracts NDAs certifications and operational records. Assist in coordinating international pharma conferences and business events.
