Executive Assistant to MD

Job Title: Executive Assistant (EA) to Managing Director
Location: Ghod Dod Road Surat

Job Overview

We are looking for a smart reliable well-organized and proactive Executive Assistant (EA) to support the Managing Director in day-to-day professional and administrative activities.

The ideal candidate should have excellent follow-up skills communication abilities organizational skills and a strong sense of responsibility. Candidates with experience as an Executive Assistant Secretary Personal Assistant or Office Coordinator are preferred.

Key Responsibilities

• Provide day-to-day administrative and executive support to the Managing Director.

• Maintain and manage the MDs schedule appointments meetings and follow-ups.

• Handle regular follow-ups with clients vendors employees and other stakeholders.

• Ensure that assigned tasks are followed up and completed within the required timelines.

• Coordinate between the MD and internal/external teams.

• Prepare maintain and organize documents reports records and correspondence.

• Handle emails calls meeting coordination and other official communication.

• Assist with MS Word Excel presentations and other office-related documentation.

• Maintain confidentiality of company and management-related information.

• Coordinate office administration and support activities whenever required.

• Be flexible to assist the MD with occasional personal or ad-hoc tasks related to work and daily requirements.

• Take ownership of responsibilities and ensure timely completion without constant supervision.
  

Required Skills

• Excellent follow-up skills - MUST HAVE

• Strong organizational and coordination skills.

• Good command over English communication both verbal and written.

• Working knowledge of MS Office especially MS Excel and MS Word.

• Good documentation and record-keeping skills.

• Ability to prioritize multiple tasks and meet deadlines.

• Strong attention to detail.

• Professional honest dependable and trustworthy.

• Ability to work independently and proactively.

• Shorthand knowledge is preferred.

Required Skills:

Executive SecretaryOffice AdministrationAdministrative CoordinationManagement CoordinationFollow UpExecutive AssistantPersonal AssistantMeeting CoordinationCalendar ManagementEnglish CommunicationTravel ManagementMS Office