Executive Assistant

About our client

A leading Australian MNC

JOB TITLE: Executive Assistant

Location: Chennai India

ROLE-SPECIFIC RESPONSIBILITIES

Market and promote the business interests of Western Australia (WA) its representative department and its clients in India;

Provide high level administrative research and project support to the Commissioner and office staff;

Establish processes and procedures for post in liaison with head office.

Manages and maintains diaries and prepares and coordinates meeting documentation;

Prepares documents including letters reports presentations and briefing material;

Prepares payment of invoices and credit card reconciliations for authorization by the Deputy Director General;

Ensures correspondence and other documentation is filled in accordance with the departmental information management systems and policies;

Assist and facilitate visits to India and Gulf by business visitors and delegates from Western Australia as required;

Organizes travel arrangement including travel proposals accommodation bookings itineraries and reconciliation of travel expenses ensuring adherence to government and departmental travel policies and guidelines;

Coordinates and ensure tasks assigned to the Commissioner and group are actioned within specified timeframes;

Performs other duties as directed.

JOB REQUIREMENTS

Demonstrated experience providing high level support at executive level.

Demonstrate ability to deal with sensitive and confidential matter with tact and discretion.

Strong verbal and written local and English language skills.

Strong interpersonal and communication skills and the ability to support building a high performing team.

CAPABILITIES

Demonstrates conceptual research analytical and innovative problem-solving skills.

Sets and meets own/or group priorities within agreed timeframes and with limited direction.

Builds and maintains professional relationships with internal and external clients.

Shows commitment to achievement of work goals.

Produces written documents and communicates clearly with a diverse range of people