Document Controller

Position: Document Controller

Working Days: Monday to Saturday
Working Hours: 9:00 AM to 6:00 PM

Salary: Open / As per current CTC and relevant experience with a suitable hike

Job Summary

The Document Controller will be responsible for managing and controlling all project documentation in accordance with the customer's document control procedures required formats and project standards.

The role will require hands-on management of document submissions through EIDA and other designated project platforms ensuring that all documents are correctly formatted numbered revised submitted tracked distributed and maintained throughout the project lifecycle.

Main Responsibilities

1. Manage all incoming and outgoing project documents drawings technical submittals correspondence and transmittals.
2. Manage document submission review approval and status tracking through EIDA the primary project document management platform.
3. Ensure all documents are prepared and submitted in strict accordance with customer requirements including document templates numbering systems naming conventions revision control cover sheets and submission procedures.
4. Maintain and regularly update the Master Document List and other project document trackers including submission dates revision status review status approval status and resubmission dates.
5. Review documents prior to submission to verify completeness correct formatting document numbers revision numbers required attachments and compliance with project document control requirements.
6. Prepare and issue document transmittals and maintain accurate records of all submitted received approved rejected and revised documents.
7. Coordinate closely with engineering procurement construction project management subcontractors vendors and the customer to collect and submit required documents on schedule.
8. Monitor pending reviews overdue documents comments and resubmissions and follow up with responsible parties to prevent delays.
9. Ensure that only the latest approved revision of documents and drawings is distributed and used by the project and site teams.
10. Maintain a clear and systematic filing structure to ensure that project documents can be easily identified retrieved and traced when required.
11. Control superseded obsolete and revised documents to prevent unintended use of outdated information.
12. Prepare regular document status reports and provide clear visibility of outstanding submissions pending approvals overdue responses and critical documentation issues.
13. Support customer document reviews internal reviews audits project meetings and document close-out activities.
14. Compile and maintain final project documentation for turnover and handover at project completion.

Requirements

1. Relevant experience in Document Control for EPC construction engineering semiconductor or large-scale industrial projects.
2. Practical working experience with EIDA is preferred.
3. Strong knowledge of project document control processes including document numbering revision control transmittals document registers submission workflows and approval tracking.
4. Strong ability to manage documents in accordance with strict customer templates formatting requirements naming conventions and document control procedures.
5. Experience managing large volumes of technical documents drawings vendor documents and project correspondence.
6. Strong proficiency in Microsoft Excel Word and other Microsoft Office applications.
7. High level of accuracy attention to detail and organizational skills.
8. Ability to manage multiple document submissions and priorities while meeting required deadlines.
9. Good written and verbal communication skills in English.
10. Ability to coordinate effectively with engineering teams site teams customers vendors and subcontractors.
11. Experience in semiconductor FAB or EPC projects is preferred.

Employment

1. Work Location: Dholera Gujarat India
2. Project Type: Semiconductor FAB / EPC Project

Required Skills:

Document Control EPC Construction Engineering Semiconductor Large-scale Industrial Projects EIDA Project Document Control Processes Document Numbering Revision Control Transmittals Document Registers Submission Workflows Approval Tracking Microsoft Excel Microsoft Word Microsoft Office Accuracy Attention to Detail Organizational Skills Multitasking Meeting Deadlines Written Communication Verbal Communication Coordination