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Document Controller
Job Location:
Monthly Salary:
Not provided by the employer
Monthly Salary:
Experience Required:
4-5years
Experience Required:
Posted:
14 October 2026 (16 hours ago)
Posted:
Application Deadline:
11 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Seeking an organized and detail-oriented Document Controller to manage maintain track and distribute project-related documents for MEP HVAC electrical plumbing firefighting fire alarm ELV and facility management projects. The role involves maintaining accurate document records managing revisions and approvals coordinating with project teams and ensuring compliance with document control procedures and project requirements.
Key Responsibilities:
- Maintain an organized document control system for all project-related documents.
- Register classify distribute track and archive incoming and outgoing documents.
- Maintain document numbering systems revision histories and document registers.
- Ensure the latest approved drawings and documents are available for project execution.
- Manage engineering drawings RFIs method statements material submittals shop drawings as-built drawings and technical submissions.
- Track consultant and client approvals and follow up on pending submissions.
- Coordinate with project managers planning engineers site engineers QA/QC engineers procurement teams and clients.
- Prepare document status reports submission logs and approval tracking reports.
- Support project handover documentation and maintain records for completed projects.
- Ensure compliance with document control procedures ISO standards and project requirements.
- Maintain confidentiality and ensure proper storage retrieval and retention of documents.
- Assist with internal and external audits and monitor document turnaround times.
- Prepare weekly and monthly document control reports.
Requirements
- Diploma or bachelors degree in Engineering Business Administration or a related field.
- 37 years of experience as a Document Controller.
- Experience in MEP HVAC construction infrastructure or facility management projects.
- GCC/UAE project experience is preferred.
- Proficiency in Microsoft Office particularly Excel Word and Outlook.
- Knowledge of document management systems such as Aconex Procore EDMS or SharePoint.
- Understanding of engineering drawings technical documentation and revision control.
- Strong organizational skills and attention to detail.
- Excellent communication coordination and time management skills.
- Ability to manage multiple tasks handle large volumes of documents and meet project deadlines.
- Document Controller certification is an added advantage.
Required Skills:
Document Control Document Management Systems Aconex Procore EDMS SharePoint Microsoft Excel Microsoft Word Microsoft Outlook Technical Documentation Drawing Revision Control Document Tracking Document Registers RFI Management Material Submittals Shop Drawings As-Built Drawings Approval Tracking Project Coordination Document Archiving Quality Compliance Audit Support Record Management Communication Time Management.
