Corporate Travel & Office Administration Executive

We are seeking a proactive detail-oriented and highly organized Travel & Office Administration Executive with 3-4 years of experience. The ideal candidate must have hands-on experience in end-to-end corporate travel bookings preferably from the travel & tourism industry corporate travel desk or a travel management company. This role requires excellent coordination skills flexibility and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Travel Management

• Coordinate and manage end-to-end travel arrangements for employees including flight bookings hotel accommodations ground transportation and visa processing.
• Process travel requests and approvals through the companys travel management system.
• Monitor and manage travel expenses in line with company policies and cost guidelines.
• Build and maintain strong relationships with travel agencies airlines hotels car rental companies and other travel vendors to ensure quality service and competitive pricing.
• Provide timely support for travel changes cancellations emergencies and disruptions including outside regular business hours and weekends when required.
• Prepare and maintain travel expense reports travel records and sustainability reports.

Administration & Operations

• Oversee day-to-day office administration to ensure office facilities maintenance and general operations run efficiently.
• Monitor daily administrative activities to ensure quality standards and company procedures are consistently followed.
• Coordinate with internal departments and employees to support travel transportation and operational requirements.
• Raise Purchase Requisition (PR) requests for procurement with the required approvals.

Fleet & Facility Management

• Manage company-owned and leased vehicle records inventories and related documentation.
• Coordinate fleet administration including vehicle allocation and record maintenance.
• Process approvals for fuel chip installations transfers and cancellations for company-owned and leased vehicles.
• Assist with office lease management including new leases renewals and coordination of move-in and move-out activities.

Qualifications :

• Bachelors degree in any discipline.
• 3-4 years of relevant work experience.
• Mandatory experience in end-to-end travel booking and coordination (flights hotels transportation and visa processing).
• Experience in corporate travel desk is be highly preferred.
• Office Administration experience is needed 
• Strong vendor management and stakeholder coordination skills.
• Excellent communication organizational and problem-solving abilities.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Good knowledge of Microsoft Office applications.
• Flexible to support urgent travel requirements outside normal working hours including weekends when required.
• A proactive customer-focused attitude with the ability to work independently in a fast-paced environment.

Additional Information :

Why Join Us

• Be part of a dynamic and collaborative work environment.
• Take ownership of a role that combines travel management with business operations.
• Gain exposure to diverse responsibilities across travel administration vendor coordination and office operations.
• Work in a role where your planning coordination and problem-solving skills make a real impact every day.

At SGS youll be part of a globally respected organization that values quality integrity collaboration and innovation. This role offers the opportunity to build your career in a dynamic environment where youll gain exposure to travel management administration vendor management and business operations while working with diverse teams.

If youre looking for a role where you can take ownership make an impact and grow with a world-leading organization SGS is the place for you.

Remote Work :

No

Employment Type :

Full-time