Controller

Controller

About Eightx

We provide Fractional CFO and Bookkeeping services for fast-growing eCommerce Brands and Agencies from Canada the United States and the United Kingdom with one goal in mind:

To help eCommerce business owners scale their businesses with more cash and less stress.

This requires a broad range of skills including financial modeling risk management understanding of US/Canadian GAAP financing audit investor relations and more.

We are small but growing fast which means you will get the chance to specialize and grow into future roles.

Lastly as you might expect of a finance company we work really hard when we need to but we dont work hard just for the sake of it. We dont miss our kids concerts we work out during the day and we usually sign off early on Fridays.

About the position

As Controller you will own the quality consistency and timeliness of accounting across Eightxs portfolio of bookkeeping clients. You will oversee month-end close review and sign off on the work of accountants and bookkeepers set and enforce accounting standards and processes and act as the senior accounting authority for your assigned clients and their Fractional CFOs.

This is a role for someone who can both operate hands-on and lead. You will tighten close timelines catch risks before they reach clients standardize working papers and mentor the team while partnering closely with our CFOs to turn clean books into reliable financial insight. You will work with a high degree of independence and be accountable for the integrity of the numbers your clients rely on.

You will be working across a wide range of tech and software platforms including NetSuite Shopify Amazon Seller Central and Vendor Central QuickBooks Online Xero Hubdoc Dext Google Sheets Google Docs Rippling Gusto and more.

What you will do

Time Zone: You will need to work 10:00 AM 6:00 PM PST or EST (MondayFriday) with some flexibility for client needs.

Close & Financial Control

Own the monthly close across your portfolio ensuring client books are closed accurately and efficiently within two to ten business days after month end.

Review and sign off on close files reconciliations and working papers prepared by accountants and bookkeepers before they reach clients or CFOs.

Maintain and enforce standards for working papers fixed assets loans prepaids accruals and other balance sheet accounts that can withstand audit scrutiny.

Own accrual postings for missing but expected expenses applying professional judgment where full information is unavailable.

Lead review of P&L variances across revenue streams (Shopify Amazon Wholesale) and expense accounts.

Investigate and explain unusual balances such as negative expense accounts unrealized FX gains/losses and off-trend line items.

Coordinate with tax accountants and CPA firms on year-end adjusting entries and ensure proper posting in the accounting system.

Bookkeeping & Accounting Operations

Oversee weekly bookkeeping quality across clients ensuring accurate and timely transaction categorization and step in hands-on where needed.

Use Xero QuickBooks Online and other platforms to design create and adjust charts of accounts aligned to internal and client needs.

Own multi-currency accounting including FX revaluations unrealized gains/losses and cross-currency reconciliations.

Ensure monthly reconciliation of Shopify Amazon and other eCommerce integrations to the general ledger.

Oversee accounts receivable and payable ensuring invoices are correctly dated applied and matched to payments.

Review manual journals and credit memos created to correct entries and maintain accuracy.

Manage inventory account reconciliations and year-end inventory adjustments.

Set up and maintain templates for consolidated budgets and actuals-vs-budget reporting.

Troubleshooting and supporting the team and clients on complicated/complex accounting matters.

Client Management & Communication

Serve as the senior accounting point of contact for an assigned portfolio of clients and their Fractional CFOs.

Respond to client queries promptly and professionally providing clear and well-documented responses.

Participate in client calls and ensure recap notes and action items are prepared and distributed following each session.

Proactively communicate outstanding items open questions and any risks to CFOs clients and internal team leads.

Ensure timely delivery of financial reports working files and supporting schedules required by clients and senior reviewers.

Compliance & Reporting

Ensure clients remain up to date with regulatory filings including sales tax (US/UK/EU) payroll and corporate filings.

Research tax obligations (e.g. EU VAT liabilities UK/US sales tax) and escalate findings to the appropriate stakeholder.

Ensure working papers clearly support financial statement balances and can withstand audit scrutiny.

Own the preparation and delivery of weekly flash reports and monthly financial packages for client review.

Team Leadership & Mentorship

Review the work of bookkeepers and accountants providing constructive feedback and holding the quality bar.

Develop team members by answering questions sharing best practices and modeling Eightxs standards.

Identify and drive process improvements; participate in team L10 meetings and flag blockers.

What you must have

5 years of experience in bookkeeping and/or accounting including at least 2 years in a Controller Senior or equivalent review/oversight capacity.

Strong proficiency in Xero; experience with QuickBooks Online strongly preferred.

Demonstrated experience with eCommerce accounting including Shopify Amazon Seller/Vendor and multi-currency environments.

Solid understanding of accrual-basis accounting including prepaids accruals deferred revenue and FX revaluation.

A track record of reviewing others work and owning close quality and financial accuracy.

Ability to investigate and explain financial anomalies using independent judgment and structured reasoning.

Outstanding written and verbal communication skills in English comfortable corresponding directly with clients.

Self-motivated and highly organized with the ability to manage multiple clients deadlines and team members simultaneously.

Comfortable operating in a fast-paced dynamic environment with evolving processes and occasional ambiguity.

High attention to detail and commitment to accuracy you double-check verify and take ownership of your work.

Available to work 10:00 AM 6:00 PM PST / 1:00 PM 9:00 PM EST (MondayFriday) with some flexibility for client needs.

Your experience and education

CPA or CA qualification (India US Canada or UK) strongly preferred.

Experience with Hubdoc Dext or Rippling.

Prior experience in public practice or audit.

What you will get in return

Full-time competitive salary (commensurate with experience and education)

Remote work

Generous vacation and time-off policies

Benefits and bonuses

Short Video Submission Early Screening

As part of our initial screening process candidates will be asked to submit a short video. This helps us assess communication skills genuine interest in the role and basic video/audio setup.

Video Guidelines

Length: 23 minutes

Format: Phone or webcam

Please address the following in your video:

Why are you interested in this position

What do you know about Eightx

What is your ideal work environment

What are your key strengths

Where do you see yourself in five years

Eightx is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.