Contracts & Tender Manager – PEB EPC Construction

Contracts & Tender Manager – PEB / EPC Construction

Location: Chennai HQ Department: Contracts / Commercial Experience: 6 Years

Role Overview

We are looking for a sharp commercially astute Contracts & Tender Manager to own the full contracts lifecycle from pre-tender risk assessment and bid preparation through to contract finalisation post-contract administration and dispute resolution. You will be the contractual backbone of our PEB and EPC project delivery ensuring every agreement with clients subcontractors and vendors is legally sound commercially aligned and operationally executable. This role demands deep knowledge of construction contract frameworks strong negotiation skills and the ability to protect company interests while enabling smooth project execution.

Role in the Team

Report to the Head – Contracts / Commercial Head / Director – Projects and work as a key commercial partner to the design estimation procurement legal finance and site execution teams.

Serve as the single point of accountability for all contractual matters from NDA and MoU drafting at the bid stage through to change order management and close-out on live projects.

Act as the primary contractual interface with clients subcontractors vendors and consultants managing correspondence approvals and dispute notices with precision and timeliness.

Partner with the estimation and sales teams during pre-tender to align contract terms with company deliverables risk appetite and project margins.

Build and maintain a structured subcontractor and vendor contract database covering fabrication steel erection interior and manufacturing contractors across India.

Work with legal counsel on arbitration litigation or out-of-court settlement proceedings when contractual disputes escalate.

Key Responsibilities

Pre-Contract & Tendering

Review tender documents BOQs client specifications and scope definitions identifying commercial risks and advising management before bid submission.

Participate in bid clarifications techno-commercial discussions and contract negotiations with clients and consultants.

Draft and vet NDAs MoUs work orders and agreements at the pre-tender stage ensuring legal robustness and commercial clarity.

Collaborate with estimation design and sales teams to ensure contract terms accurately reflect the company's technical and commercial deliverables.

Contract Finalisation & Documentation

Draft review and negotiate main contract agreements subcontracts purchase orders and vendor MoUs for EPC turnkey item-rate and design-build projects.

Ensure all legal clauses liabilities indemnities penalties retention and performance guarantees are addressed appropriately before project commencement.

Manage all client and subcontractor correspondence with proper document control version tracking and approval records.

Ensure full compliance with labour statutory requirements and applicable legal obligations embedded within contracts.

Post-Contract Administration & Claims

Monitor contract compliance throughout the project lifecycle tracking milestones payment terms and deliverable obligations.

Handle variations change orders and claims ensuring accurate documentation timely approvals and commercial recovery for scope changes.

Maintain structured records of correspondences delays extensions of time (EoT) and claims across all active projects.

Support site and project execution teams in interpreting contract clauses and resolving day-to-day contractual queries.

Dispute Resolution & Subcontractor Management

Lead preparation of dispute notices claims and responses; coordinate with legal counsel for arbitration or settlement proceedings as required.

Proactively identify and mitigate contractual risks before they impact project delivery or profitability.

Onboard and manage subcontractors interior fabrication steel erection and manufacturing across multiple states in line with commercial policies.

Required Qualifications

Education

B.E. / in Civil or Mechanical Engineering (full-time mandatory).

Additional qualifications in Contract Management Construction Law or Commercial Management are an advantage.

Technical Skills & Experience

6 years of experience in contracts management within EPC PEB or industrial construction covering pre-tender contract finalisation and post-contract administration.

Strong knowledge of construction contract frameworks FIDIC CPWD GCC and PEB-specific contracts for industrial sheds warehouses and infrastructure projects.

Proven expertise in drafting and vetting NDAs MoUs work orders subcontracts and vendor agreements across project types.

Hands-on experience sourcing and onboarding subcontractors (fabrication erection interior manufacturing) across different states in India.

Strong understanding of Indian contract law labour statutory compliance and construction dispute resolution mechanisms.

Proficiency in MS Office contract management tools and ERP systems for document control and reporting.

Mindset & Soft Skills

Excellent negotiation skills able to secure commercially favourable terms while maintaining strong client and vendor relationships.

Sharp analytical mindset with keen attention to contractual detail risk flags and commercial implications.

Strong written and verbal communication skills for drafting precise legal and commercial correspondence.

Willingness to travel across India as required for project coordination negotiations and subcontractor management.

High accountability ownership mindset and ability to manage multiple contracts and stakeholders simultaneously under deadline pressure.